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Assistant to the Preschool Principal

The Bear Creek School
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Job Title*: Division Assistant – Preschool / Administrative Assistant

Position Type: (Exempt or Non-Exempt): Non-exempt, Full-time

Reports to: Preschool Division Head

Closing Date: When Filled

Start Date: March 1, 2025

Location: Redmond, WA

Pay Range: $50,000 - $65,000 Annually Dependent on Experience

Benefits for Benefit Eligible Employees: 

  • Employer Subsidized Medical
  • Dental and Vision Insurance Available at Employee’s Cost 
  • Employer Paid Life, AD&D, and Long-term Disability Insurance
  • Paid Leave (Vacation, PTO, Maternity, Paternity)
  • Employee Assistance Program 
  • Retirement
  • Professional Development
  • Tuition Discount
  • Discounted School Lunches
  • Costco Membership Reimbursement

 

Application: ONLY Accepted at https://www.tbcs.org/employment; To view our school profile, go to School Profile - The Bear Creek School (tbcs.org)

 

Do you find reward in investing a piece of yourself into something bigger with an everlasting impact? Do you enjoy being part of a Christian community united in a common goal? Do you enjoy making a difference in the lives of students directly in the classroom or through a supporting role?  Read on to find out more about our amazing school!

 

The Bear Creek School is a classical Christian School for Preschool – 12th grade. We are a nondenominational, private, day school accredited by the Northwest Association of Independent Schools. At The Bear Creek School, a Christian classical education serves as a powerful framework for teaching and inspiring students and introducing them to the great minds, great works, great events, great discoveries, and great art of the centuries. We believe knowledge which endures is worth student attention; we believe studying minds of the past helps us understand and shape our future; we believe wisdom is developed by reflectively considering ideas in light of the Christian worldview. The school’s mission is to provide a high-quality, Christian liberal arts education in a nurturing environment that will enable each student to become the individual God intends. Please see our website, www.tbcs.org, for additional information.

 

Your Role.

 

The Bear Creek School is currently seeking to add a member to our administrative team! Under the direct supervision of the Division Head this position provides administrative support for the Division Head, and the division. Performs duties such as scheduling, maintaining the calendar, communicating with a wide variety of people, working on special projects, coordinating events etc. Independent judgment is required to plan, prioritize, and organize a diversified workload.

 

As a member of The Bear Creek School, you belong to a vibrant preschool - grade 12 community fully committed to the mission of our school: to provide a high-quality, Christian liberal arts education in a nurturing environment that will enable each student to become the individual God intends.

 

Why you should work at The Bear Creek School.

 

Bear Creek is a vibrant community of faculty and staff committed to the mission, offering many ways for students and adults to learn, play, and serve together in an inclusive, caring environment.

 

At The Bear Creek School, a Christian classical education serves as a powerful framework for teaching and inspiring students. You can support the mission of Bear Creek by supporting leadership and thereby impacting the lives of students.

 

We are seeking an individual who will…

  • Support the Division Head with administrative details and scheduling of appointments and meetings
  • Compose, type and edit emails, letters, newsletters, agendas, presentations, and other documents
  • Create and maintain a file structure for all Preschool documentation and related files year over year.
  • Design and keep up to date the Preschool Homepage
  • Communicate with a wide variety of stakeholders: teachers, students, parents, staff members, outside vendors
  • Plan, organize, and coordinate various preschool events 
  • Design and calendarize yearly specialist schedules for all Preschool classes
  • Assist with student drop off and pick up
  • Purchase and manage supplies for division including curriculum and reconcile purchases with receipts and allocated budget
  • Occasionally provide 1:1 assistance to students 
  • Perform other related duties as assigned by the Division Head and that may include some evening and morning events
  • Provide support to faculty, including student information, in-house field trips, carpool procedures, forms, information distribution, and input for teacher newsletters.

Support events by completing necessary reservations, calendaring, and disseminating information

  • Liaise with Cubs Club vendors and manage yearly Cubs Club scheduling, registration and coordination.
  • Maintain carpool system student database.
  • Manage scheduling of substitutes in emergencies and track absences in the absence management system.
  • Identify, report and track facility needs.
  • Support Preschool Admissions activities


Athletics Assistant Responsibilities (8-10 Hours per a week will be spent on special projects as assigned):

  • Create and track seasonal rosters per sport per team.
  • Capture sport and student information into FinalForms.
  • Keep WPA up to date with all sports and rosters.
  • Provide rostering information to Marcom for each volleyball and basketball home game.
  • Create certificates, awards, and letterman inserts for end-of-season sports.
  • Track and reconcile purchases made on Athletics and Golf credit cards.
  • Update trophies for the trophy case.
  • Make hotel bookings for traveling teams.
  • Coordinate and collect balloons and flowers for athletic events.
  • Assist Athletic Director with ad hoc administrative tasks.

 

The successful individual in this position will:

  • Enjoy working in a fast-paced environment.
  • Take initiative.
  • Execute things independently when needed and work cooperatively with a team regularly.

 

Required Experience and Education.

  • High School Diploma required
  • Currently held CPR/AED/First Aid Certification (with Epinephrine Auto Injector supplement included), or arrangements made to obtain certification within 90 days of employment start date.
  • Applicants must be currently authorized to work in the United States for any employer. No sponsorship is available for this position.

 

It's more than a Job. As a part of our community, you also need to:

  • Positively support the school’s policies and practices and work collaboratively in a professional organization.
  • Truthful, positive, and purposeful when communicating with others.
  • Able to use strong written and oral communication skills to transfer thoughts and express ideas.
  • Flexible and adaptable in dealing with new, different or changing requirements.
  • Maintain confidentiality and security of information.
  • Hold self and others accountable to accomplish results.
  • Effective in handling multiple concurrent tasks.
  • Familiar with Microsoft Office Suite, ability to learn and work with the school’s integrated data-based software package as needed.
  • Adhere to biblical standards in all areas of conduct.

 

You must meet the following physical requirements.

  • Work in a highly engaged environment dealing with a variety of creative challenges, tasks, deadlines, and personalities
  • May work at a desk and computer for extended periods of time
  • Regularly use close and distance vision
  • Occasionally lift up to 30 pounds
  • Work in a traditional climate-controlled office environment with occasional visits between campus buildings, requiring exposure throughout the day to the outside elements

 

To apply or view all jobs at The Bear Creek School go to https://www.tbcs.org/employment.

 

Disclaimers

The Bear Creek School is an equal opportunity employer. All employees of The Bear Creek School must agree to carry out their responsibilities in a manner that is consistent with The Bear Creek School’s Mission Statement, Statement of Faith, Employee Handbook, and conduct themselves in a manner consistent with Biblical standards.

 

Offers of employment are contingent on the successful outcome a criminal background check.

 

The above job posting is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws. Regular attendance and punctuality are essential functions of all jobs at The Bear Creek School.

 

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an “at-will” basis.

 

All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who cannot perform the essential functions of the position, even with reasonable accommodations, or who pose a direct threat or significant risk to the health and safety of themselves or other employees and students.