You are viewing a preview of this job. Log in or register to view more details about this job.

Court Records Program Manager I - Clerk's Office (Project)

Clark County
Email

APPLICATIONS SUBMITTED ON THIS PLATFORM WILL NOT BE ACCEPTED. YOU MUST APPLY ON CLARK COUNTY'S WEBSITE TO BE CONSIDERED FOR THE POSITION.

For Complete Job Announcement, Application Requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:

https://www.clark.wa.gov/human-resources/explore-careers-clark-county

 

Job Summary

This position assists the County Clerk and Chief Deputy County Clerk in the administration of designated functional areas of the Clerk’s Office. The Court Records Manager is responsible for the management of the following functions within the Office: the management of the Clerk’s document imaging system, including implementation and daily administration of court rules, statutes, office policy, technology applications and other departmental functions. This position is responsible for the daily decision making for all functions and processes related to the maintaining the Clerk’s permanent records, archiving, project management for the implementation of new technologies providing for increased access to the judicial process and public records.

Qualifications

Education and Experience: Bachelor’s degree in business administration, public administration or a closely related field; and/or a combination of experience and specialized training which includes a minimum of four (4) years experience which would include two (2) years supervision/management of records. Experience working in a judicial, court services, domestic violence services, or legal environment preferred. Must pass job-related tests if required.

Knowledge of: Computer systems and software as they relate to the Clerk's Office and State systems such as odyssey and OnBase. Legal and procedural issues that have direct impact on the design of automated computer systems. Courtroom proceedings, Local Court Rules, Revised Code of Washington, Washington Administrative Code, and the procedures related to one or more functional legal areas. Relationships between the Superior Court Clerk and other state and local agencies and organizations, and County law and justice partners. Principles and practices of public sector organization and program operations; project management, including planning, scheduling, monitoring, and problem solving; methods and procedures of budget development and justification; application and interpretation of County, state and federal laws and regulations relevant to the program area; analysis and evaluation of policies, procedures, public information, and service delivery issues; local and state lawmaking processes; research methods an

Ability to: Apply theory, principles and concepts to specific records, court services, and customer service management. Analyze unit operations and make recommendations when necessary. Effectively plan, direct, and delegate program components; assign, supervise and evaluate the work of subordinates; delegate responsibility and authority to carry out policy directives of the governing authority in an effective and timely manner; write clear and concise reports, memoranda, and letters; analyze problems, identify alternative solutions, project consequences of proposed actions, and formulate recommendations; utilize various PC applications at an advanced level; interpret and explain policies, procedures, laws, and regulations; establish and maintain effective working relationships with the public, other governmental jurisdictions, contractors, and other County staff.

Other Special Requirements: Some positions require a valid driver’s license and a successful criminal background check as required by law.

Selection Process 

Application Review – Incomplete applications will not pass the review; attaching a resume or referring to a resume does not substitute for a completed application. Candidates will be evaluated based on the content of their applications and those deemed most qualified will be invited to participate in the remainder of the selection process.

Cover Letter (Pass/Fail) – In addition to the Clark County application, applicants must submit a cover letter detailing their experience in court management. Document must be added to the Documents section of My Application. Please address the letter to District Court Administrator Bryan Farrell and include the Recruitment Number in the file name (i.e., Cover LetterXXXXXX.doc). Applications that do not include a Cover Letter will not be considered.

Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.

Employment References may be conducted for the final candidates, including verification of education.

Examples of Duties

ESSENTIAL DUTIES

  • Manages and coordinates the activities of lower-level staff; establishes and maintains efficiency and productivity standards; ensures the quality and accuracy of work performed; provides back-up and assistance to courtroom staff; meets routinely with judicial officers and management of access to the document imaging system and courtroom needs and efficiencies.
  • Plans and implements methods for accomplishing work objectives; approves work assignments; establishes, prioritizes, and coordinates work schedules; reviews and approves time sheets; reviews work of lower-level staff and provides assistance and guidance.
  • Conducts performance evaluations and provides routine feedback on performance to staff; recommends and/or implements disciplinary action when required; prepares agendas, plans, and conducts regular meetings with staff to disseminate information; provides leadership and responds to staff needs and concerns.
  • Train assigned staff and promote career development opportunities; provides encouragement; maintains employee morale and a positive work environment; creates training manuals for the specific duties of the Records Unit.
  • Designs, implements and supervises the department's record management program including security, access, and retrieval; supervises retention and destruction of court exhibits in compliance with state statute, court rules and state retention guidelines.
  • Supervises the development, acquisition, integration and implementation of improved automated processing and filing systems and procedures in the office and assists in setting standards for state level system development, changes and implementation of information tracking systems.
  • Directs the development and revision of policies and procedures, analysis and evaluation related to the use, creation, retention, storage and disposal of all court and evidence records and forms within the control of the department.
  • Serves as liaison between the County Clerk and the Office of the Secretary of State and State Archivist
  • Ensures compliance with legislative and legal requirements affecting court and evidence records management and control including confidentiality and public records/disclosure laws.
  • Maintains awareness of staffing needs and workload within area of responsibility; assists in the screening and hiring of employees; interviews and recommends candidates for hire.
  • May manage temporary workers, volunteers from various organizations and interns.
  • Assists the public and other court users in understanding court policies, processes, and procedures; responds to inquiries, suggestions, recommendations, and complaints regarding services.
  • Works closely with judicial officers and management: attends meetings and work-related functions; may assume additional responsibilities for special projects or in the other managers absence.
  • Compiles and distributes program related statistics and other activity related reports; prepares correspondence; maintains accurate and complete records and files, both physical and electronic.
  • Performs other duties as may be required.

Salary Grade

M2.202

Salary Range

$6,910.00 - $9,673.00- per month

Close Date

02/7/2025Recruiter

Leslie Harrington Smith

Email:

Leslie.HarringtonSmith@clark.wa.gov

Equal Opportunity Employer

Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County’s Equal Employment Opportunity Plan is available at http://www.clark.wa.gov/human-resources/documents.

Employee Benefits and additional compensation

Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation.  Some types of employees in some positions and bargaining units might have different benefits and additional compensation.  More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits. Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents.

Retirement Information

All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice.  

For additional information, check out the Department of Retirement Systems' web site here: http://www.drs.wa.gov/

If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397-2456; Relay (800) 833-6388.

 

APPLICATIONS SUBMITTED ON THIS PLATFORM WILL NOT BE ACCEPTED. YOU MUST APPLY ON CLARK COUNTY'S WEBSITE TO BE CONSIDERED FOR THE POSITION.

For Complete Job Announcement, Application Requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:

https://www.clark.wa.gov/human-resources/explore-careers-clark-county