Student Information Systems Assistant (172)

https://www.edjoin.org/Home/JobPosting/2031231

January 7, 2025

RECRUITMENT ANNOUNCEMENT

JOB TITLE:                   Student Information Systems Assistant (172)

WORK YEAR:               Full time: 7.5 hours per day/Monday – Friday, 8:00 am – 4:00 pm/12 months/260 days annually (Prorated upon hire)

START DATE:               As soon as possible after interview 

SALARY:                      Salary Schedule 6A, Range 13, $21.26-S31.43 per hour. Placement is dependent on experience. Annual stipend pay: Associate's $250, Bachelor's $400, Master's $750, or Doctorate $1,000 (Prorated upon hire)

BENEFITS:                     Generous benefits package that includes Medical, Dental, and Vision for employee and dependents. Vacation and sick leave accrued.  16 paid holidays annually.  Employer-paid life insurance. This position qualifies for CalPERS retirement. The employee contribution rate for CalPERS is either 7% or 8% of monthly earnings depending on the membership date. This position also contributes to Social Security. The contribution rate for Social Security is 6.2% of monthly earnings.

AREA OF                      Curriculum and Instruction 

ASSIGNMENT:             Oroville, CA 

DEADLINE:                  Please apply by Tuesday, January 21, 2025 at 4:00 pm

POSITION DESCRIPTION:

Under the general supervision of assigned management employee(s), this classification performs a wide variety of general and complex clerical duties requiring the exercise of independent judgment in applications and interpretation of rules, regulations, and procedures; provides technical information and current data to administrators and office staff; acts as a liaison between other staff regarding student enrollment data within the Student Information Systems (SIS) and the California Longitudinal Pupil Achievement Data System (CALPADS); assists in examining and checking the accuracy of student records and enrollment data. Serves as a resource to school-based staff related to the operation of student information systems, programs, retrieval, and the input of student data.

EXAMPLE OF DUTIES: [May include, but not limited to the following.]

1. Operate computer for the purpose of all data entries, data editing, and retrieval
2. Receive, sort, and file correspondence, documents, and records
3. Prepare reports and maintain complex and confidential student records
4. Provide clerical support to the office as necessary
5. Assist district school staff with inquiries regarding student record systems
6. Review and verify the accuracy of records maintained in the district's SIS and the CALPADS systems
7. Answer inquiries regarding student records and student enrollment
8. Assist in providing necessary training on the policies and procedures used in completing student records
9. Participate in planning and supporting the development of new documentation procedures and keeping current on state guidelines related to CALPADS
10. Attend County Office and State-mandated training programs
11. Maintain knowledge of current state and governmental agencies’ reporting requirements
12. Provide other support to educational departments as deemed necessary by their supervisor

QUALIFICATIONS:

Knowledge of:

1. English usage, spelling, grammar, and punctuation
2. Modern office methods, procedures, and computer equipment, including computer hardware and software necessary for the efficient operation of office/program
3. Methods and procedures of recordkeeping and filing
4. Excel software application and formulas

Ability to:

1. Communicate clearly and concisely, both orally and in writing
2. Perform a broad variety of general clerical work independently, including filing and recording information on records
3. Perform simple mathematical calculations accurately
4. Work independently with minimal supervision
5. Understand and carry out oral and written directions
6. Establish and maintain effective working relationships
7. Perform the physical requirements of the job with reasonable accommodations
8. Learn various databases, and apply new knowledge as systems change
9. Use various computer hardware systems, software applications, and Student Information Systems used by the County Office (e.g., Microsoft Office, Zoom, Word, Google Suites, Aeries, SEIS) 
10. Meet deadlines and schedules
11. Work with detailed information/data

EDUCATION AND EXPERIENCE:

1. Graduation from high school or equivalent
2. Experience that indicates possession of the knowledge and skills necessary to perform the duties listed above
3. Two (2) years responsible clerical office experience 
4. Student Information Systems (SIS) knowledge, preferred

PHYSICAL REQUIREMENTS:

Occasional (less than 25%) 

Ability to bend and twist, stoop, and kneel

Ability to lift 30 pounds 

Ability to carry 15 pounds 

Ability to stand for extended periods of time 

Often (25 – 50%) 

Sufficient mobility to move about an office 

Very Frequent (76%) 

Ability to stand and move around an office

Ability to work at a desk, conference table, or in meetings of various configurations 

Ability to see for purposes of reading printed matter and observing staff 

Ability to hear and understand speech at normal levels 

Ability to communicate so others will be able to clearly understand 

Ability to operate office equipment 

Ability to reach in all directions 

Reasonable accommodation may be made to enable a person with a disability to perform the essential functions of the job. 

NOTE: This list of essential functions and physical requirements is not exhaustive and may be supplemented as necessary in accordance with the requirements of the job.

OTHER:

1. To comply with the Immigration Reform and Control Act of 1986, all new employees must provide proof of identity and authorization to work in the United States.
2. FINGERPRINTING FOR CONDUCTING A BACKGROUND INVESTIGATION IS REQUIRED and completed upon offer of employment. 

TO APPLY:                         Visit:  https://www.edjoin.org/Home/JobPosting/2031231 

                                              Online applications only; no paper copies will be accepted.  All online applications must be accompanied by the following attachments; 

Incomplete applications will not be accepted

1. Cover Letter 
2. Resume
3. Three letters of recommendation required, current letters preferred

Upon offer of employment, proof of a high school diploma or equivalency will be required.

Email:  taldrich@bcoe.org

Affirmative Action/Equal Employment Opportunity/Handicapped IX Employer

Deaf individuals may use the toll-free California Relay Service (CRS). If you have a TTY: (530) 532-5650. If you do not have a 

TTY: 1-800-735-2922. Upon CRS connection, ask for 530-532-5785 for more information about this recruitment.