Office Administrator

Join us in pushing the boundaries of innovation through engineering excellence! Please check our website: www.safariny.com. To apply, please email your resume to: info@safariny.com. ***Please do not apply if you are not currently residing in New York.***

SFE Engineering is a one-stop energy engineering firm for property owners, developers, and design professionals. As a leader in the green building community, we bring unparalleled experience and knowledge to our clients.

Job Summary
We are seeking a detail-oriented and organized Office Administrator to join our team. The ideal candidate will be responsible for managing office operations, providing administrative support, and ensuring efficient communication within the office. This role requires strong clerical skills, proficiency in Mircosoft Suite, and the ability to manage time effectively while multitasking in a fast-paced environment. Please check our website www.safariny.com

Duties
Oversee daily office operations and ensure a smooth workflow.
- Manage front desk responsibilities, including greeting visitors and answering phone calls.
- Perform data entry tasks accurately and efficiently.
- Maintain organized filing systems and assist with document management.
- Proofread documents for accuracy and clarity before distribution.
- Utilize Google Suite for scheduling appointments, managing calendars, and creating reports.
- Provide clerical support to various departments as needed.
- Assist with field team and complete report
- Ensure that all office supplies are stocked and ordered as necessary.
- Collaborate with team members to improve office processes and enhance productivity

- Collaborate with internal teams to gather necessary information and prepare high-quality responses to Requests for Proposals (RFPs), Requests for Quotes (RFQs), and other business opportunities.

- Develop engaging written content for marketing materials such as website copy, blog posts, social media content, and promotional materials

- Conduct thorough research and analysis to understand client needs and tailor proposals to meet their requirements effectively

- Ensure that all proposals and marketing materials adhere to brand guidelines and maintain a consistent tone and style.

Requirements
- Proven experience as an Office Administrator or in a similar administrative role.
- Proficiency in Mircosoft Suite applications
- Strong computer literacy with the ability to quickly learn new software tools.
- Excellent time management skills with the ability to prioritize tasks effectively.
- Strong attention to detail and proofreading capabilities.
- Experience in clerical duties such as data entry and document management.
- Ability to work independently as well as part of a team in a dynamic environment.