Accountant II

Purpose:

The purpose of the Accounting Associate I position is to coordinate the collecting/recording of revenue and/or paying of invoices by ensuring the accuracy and completion of payable/receivable and other expense account transactions. This position provides financial information to management by preparing, researching, and analyzing accounting data, preparing intermediate to advanced level reports and statements.
 

Knowledge, Skills and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of bookkeeping procedures.
• Knowledge of generally accepted accounting principles (GAAP).
• Knowledge of the preparation process of financial statements in conformity with generally accepted accounting principles.
• Knowledge of financial reporting concepts and preferred business practices.
• Skill in effective verbal and written communication.
• Skill in analyzing and interpreting financial records.
• Skill in processing large volumes of numerical data.
• Skill in performing basic mathematical calculations.
• Skill in classifying fiscal data and compiling fund level statements and reports.
• Skill in operating a personal computer and related equipment.
• Skill in designing spreadsheets and utilizing word processing and database software.
• Skill in analyzing, preparing, checking and balancing routine fiscal transactions and accounts.
• Ability to prepare accurate financial statements at an intermediate level of complexity.
• Ability to resolve problems or situations requiring the exercise of good judgment.
• Ability to establish and maintain good working relationships with oth

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

 

1. Maintains general ledger information and reviews financial transactions by creating and/or monitoring electronic files and/or accounting documents.
2. Maintains accounting ledgers by posting/reviewing and/or approving the posting of accounting transactions of intermediate and higher dollar-value and complexity, insuring transactions are processed in accordance with City policy, applicable laws and regulations, generally accepted accounting principles (GAAP), and sound business practices.
3. Processes revenue collections and/or customer payments; prepares analysis of delinquent accounts, calculating/assessing delinquent fines/fees for supervisor/manager review; prepares/ reviews accruals and/or other accounting entries, insuring transactions are processed in accordance with City policy, applicable laws and regulations, generally accepted accounting principles, GAAP.
4. Prepares and/or reviews grant accounting entries and reconciliations by compiling and analyzing general ledger account information.
5. Prepares and/or reviews asset, liability, inventory, and/or capital accounting entries by compiling and analyzing general ledger account information.
6. Reconciles general ledger and/or bank accounts and resolves account discrepancies by reconciling statements and transactions and investigating supporting documentation.
7. Prepares financial statements and/or special reports by preparing balance sheets, income statements, cash flows, and other special reports; at an intermediate to advanced level; collecting, analyzing, and summarizing general ledger account information and trends; conducting variance analysis; applying intermediate skills and knowledge of accounting and reporting requirements; generally accepted accounting principles, GAAP.
8. Prepares audit work papers for annual or special audit by preparing accurate supporting work papers at an intermediate level for assigned area(s); work is reviewed by other staff; providing explanations of city policy/procedures and responding to auditor’s questions/requests in a timely and accurate manner.
9. Assists departments and other internal or external customers by providing procedural/financial information and/or other information and guidance with automated or manual systems.
10. Carries out projects by completing projects of moderate to advanced levels of complexity and/or completing parts of complex projects.
11. Maintains financial security by following established internal accounting controls.

Responsibilities – Supervisor and/or Leadership Exercised:
None

Preferred Qualifications:

Preferred Experience:

• Experience managing grant finances, including preparing journal entries, meticulous review of expenditures, and providing audit support for grant-funded programs.
• Experience with grant compliance regulations, ensuring all financial activities align with grant guidelines and reporting requirements.
• Experience in reviewing revenue streams, ensuring accurate recording, and implementing effective control measures to prevent discrepancies.
• Experience in handling and documenting cash receipts, implementing secure practices, and ensuring proper recording of all transactions.

Preferred Skills:

• Proficiency in advanced Excel functions (VLOOKUP, PivotTables, Macros) for data analysis, financial modeling, and reporting.
• Proficiency in managing petty cash funds, including regular audits, documentation, and reconciliation to maintain accuracy and accountability.
• Ability to conduct effective training sessions on cash handling, petty cash management, and donation processing, ensuring staff members are well-versed in these areas.

Other:

• Ability to travel to more than one work location.

Minimum Qualifications:

Education and/or Equivalent Experience:

• Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Accounting, twenty-four (24) college semester hours in Accounting, plus two (2) years of accounting experience; A Master’s degree in a related field may substitute for 1 year of experience; CPA license may substitute for the education requirement.

Licenses or Certifications:
None