Personal Assistant

Personal Assistant

About the company:

ASC American Sun Components is a leading broad line stocking distributor of electronic components. Founded in 1996 in Tamarac, Florida our company rapidly gained market share in this very competitive industry thanks to our high quality customer service and outstanding knowledge of the electronic world market. Over the years, ASC American Sun Components has developed a trustworthy relationship with a wide network of suppliers and customer worldwide. 

About Us:

 We are a dynamic, fast-paced company offering an exciting opportunity for a dedicated and skilled Personal Assistant to work directly with our CEO. As the CEO’s personal assistant, you will play a key role in ensuring the smooth operation of the executive's day-to-day responsibilities. This is an excellent opportunity to work closely with top executives in a growing company, where your organizational, communication, and problem-solving skills will be highly valued. 

Job Description:

 As the Personal Assistant to the CEO, you will provide comprehensive administrative support and manage multiple tasks to help the CEO stay organized and efficient. You will be involved in a wide variety of activities, including organizing meetings, events, and travel arrangements, as well as managing communications and facilitating negotiations. The ideal candidate will possess a positive attitude, a can-do approach, and exceptional interpersonal skills, able to build relationships across all levels of the organization while maintaining confidentiality and professionalism. 

Key Responsibilities:  

• Executive Support: Manage the CEO’s calendar, schedule meetings, appointments, and conferences, ensuring the CEO's time is optimized. 
• Meeting and Event Organization: Coordinate and organize meetings, prepare agendas, take minutes, and follow up on action items.
• Help plan and organize events, conferences, and other company functions.  Communication Management: Screen and prioritize incoming emails, phone calls, and requests, ensuring timely responses and efficient handling of correspondence.
• Travel Arrangements: Arrange travel, accommodations, and itineraries for the CEO, ensuring smooth and seamless travel logistics. 
• Confidentiality and Discretion: Handle sensitive and confidential information with integrity and professionalism. 
• Interpersonal Skills: Strong interpersonal skills and the ability to interact effectively with people at all levels, both inside and outside the organization. 
• Problem-Solving: Assist in resolving any issues that arise in a proactive manner, finding effective solutions quickly and efficiently. 
• Negotiation Support: Use strong negotiation skills to manage and facilitate discussions, agreements, and contracts on behalf of the CEO. 
• Multitasking and Prioritization: Successfully balance multiple tasks, maintaining focus on priority items and ensuring deadlines are met. 
• General Administrative Support: Provide day-to-day administrative support, including preparing documents, reports, and presentations for the CEO.

 Qualifications: 

 Experience:

• Minimum of 3 years’ experience as a personal assistant, executive assistant, or similar 
  role, ideally supporting high-level executives or CEOs.
• Interpersonal Skills: Strong interpersonal skills and the ability to interact effectively with people at all levels, both inside and outside the organization. 
• Confidentiality: Must demonstrate a high level of discretion and professionalism when handling confidential information. 
• Organizational Skills: Exceptional organizational and multitasking abilities with an attention to detail, ensuring that all tasks are completed accurately and on time.
• Negotiation Skills: Strong negotiation skills with a proven ability to manage complex discussions and agreements. 
• Positive Attitude: A can-do attitude and a passion for getting things done, even under tight deadlines. 
• Problem-Solving: Strong problem-solving abilities, with a proactive approach to identifying and resolving issues. 
• Tech-Savvy: Proficient in Microsoft Office Suite, Google Workspace, and various calendar and project management tools. 
• Preferred: Experience in organizing large events and managing executive travel arrangements.

 What We Offer: 

• The opportunity to work closely with top executives in a fast-paced environment 
• A dynamic, collaborative, and supportive work culture 
• Opportunities for personal and professional growth 
• Competitive salary and benefits package

Working hours:

• 8:30 AM to 5:30 PM