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CLASS TITLE:  Secretary I

 

GRADE 6

ENTRANCE RATES: 

STEP 1                  STEP 2                  STEP 3                  STEP 4                  STEP 5                 STEP 6

 $18.46                  $19.38                $20.35                  $21.36                  $22.43                  $23.55

See copy of Class Specifications attached for a general statement of duties, examples of work, required knowledge, skills and abilities, as well as acceptable experience and training.  High School Graduate.  Work involves responsibility for providing general clerical and secretarial services necessary to the operation of an office. Experience in clerical or secretarial work involving public contact. Knowledge of personal computer programs and operation including work processing and spreadsheet programs, and similar office applications. Open to all.

Submit applications and resumes to: City of Painesville, Human Resources Division, 7 Richmond Street, P.O. Box 601, Painesville, Ohio 44077-0601 or email to employment@painesville.com. 

BLANK APPLICATION FORMS MAY BE OBTAINED ONLINE AT WWW.PAINESVILLE.COM OR FROM THE FRONT DESK SECURITY OFFICER AT CITY HALL.

The City of Painesville is a drug & alcohol-free employer.

The City of Painesville, Ohio, is an equal opportunity employer and does not discriminate against any individual, employee or applicant for employment, because of race, color, religion, sex, national origin, disability, age or ancestry, in the provision or accessibility of programs and services, or in employment practices.


 

Position Description

An Equal Opportunity Employer

 

Position Title:  Secretary I                                                                                                       0104

Department:                                                                                                                  Date:  9/24/2020

Pay Class:  6                                                                Exempt / Non-exempt:  Non-exempt

General Purpose for Job:  To perform clerical and secretarial functions in support of the Administrative Department.  Work involves responsibility for providing general clerical and secretarial services necessary to the operation of an office.  Work requires the exercise of initiative, judgment, and the application of departmental policies and procedures to a range of work situations involving considerable public contact. 

 

DUTIES (The duties listed below are illustrative of the work performed by this classification.  All duties are essential functions of the job unless otherwise noted with an asterisk.)

  • Interviews, screens, and refers callers; answers various inquires personally and provides information on departmental services and functions; maintains appointment and reservation schedules; refers complaints to appropriate employee and maintains records of their disposition; may relay messages via two-way radio.
  • Processes payroll time sheets for all departmental or divisional employees; allocates payroll changes to fund accounts; maintains attendance, sick leave, and other payroll-related personnel records.
  • Types correspondence or other materials from copy or shorthand notes; compose and types letters, notices, and other materials as required.
  • Prepares requisitions for supplies and maintains records of purchases and posts to appropriate accounts.
  • Maintains all office files and records; compiles data from records for administrative and policy reports, questionnaires, and other purposes.
  • Sells permits, goods, and services, processes payments, and performs billing and bookkeeping duties related to the operation of the department or division.
  • May supervise the work of temporary or part-time clerical assistant.
  • Performs related work as required.

 

MINIMUM EDUCATION AND EXPERIENCE         (Required to qualify for position)

 

Education:          High school diploma, including or supplemented by courses in typing and bookkeeping.

 

Experience:         Clerical or secretarial work involving public contact; previous government experience or any equivalent combination of training and experience which provides the following knowledge, abilities, and skills:

 

A different combination of education and experience may be acceptable if deemed equivalent.

KNOWLEDGE, SKILLS AND ABILITIES   (Required for satisfactory performance.  Those which may be acquired after hire are noted with an asterisk.)

Knowledge of: 

  • Personal computer programs and operation including word processing and spreadsheet programs (i.e. Microsoft Office Suite), and similar office applications.
  • Principles and methods of office management and modern office procedures, systems and equipment.
  • Business English, spelling, arithmetic and grammar.
  • Regulations, procedures, and services of the department to which assigned, or the ability to acquire such knowledge during a reasonable period of training.*
  • Bookkeeping principles and practices.

Skill and Ability to:

  • Maintain complex office records and to prepare accurate reports.
  • Communicate clearly, both orally and in writing.
  • Deal with the public tactfully and courteously.
  • Establish and maintain effective working relationships.
  • Take and transcribe oral dictation if required by the position to which assigned.
  • Use and care of a typewriter and other standard office equipment.

 

License or Certification Required: None                                                              

Physical Demands:  Frequent bending, standing, walking and climbing stairs.  Occasional lifting and pushing of light to moderate weight (2-19 pounds).

Scheduling Demands and Constraints:  Attendance at evening meetings, depending on area of assignment.