Legal Assistant

POSITION SUMMARY:
This position provides legal administrative support to the Corporation Counsel Office, including preparing and processing legal documents and schedules; performing preparatory work for court hearings and administrative proceedings; and general word processing, transcription and telephone reception duties.

ESSENTIAL FUNCTIONS:
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may be required and assigned.

• Schedules and prepares cases for court hearings, ensuring timely notice and adherence to legal requirements for: Chapter 48 Children in Need of Protection or Services and Termination of Parental Rights; Chapter 51 mental commitments and recommitments; Chapters 54/55 guardianship/protective placements and annual protective placement reviews, small claims and collection proceedings; and Zoning and other Code enforcement.
• Establishes case files, creates files for trial, and contacts individuals for court appearances, schedules hearing, trial dates and times.
• Drafts and prepares legal documents for review by the office attorneys and filing with circuit courts, appellate courts and administrative tribunals, including, but not limited to: legal briefs, stipulations, orders, summonses, complaints, petitions, affidavits, notices, and subpoenas as set forth by state statutes, administrative code or Federal Rules.
• Performs basic legal research, reviewing specified laws and cases and prepares findings and recommendations in appropriate formats.
• Performs records management duties to ensure statutory timelines are met for all cases.
• Performs clerical support duties including word processing, data entry, composing and preparing correspondence, filing, photocopying, faxing, scanning, and emailing.
• Serves as a receptionist by answering telephone and greeting visitors; provides general information or directs to appropriate staff.
• Maintains scheduling calendars and reminder system for appointments, meetings, court proceedings and deadlines for department attorneys.
• Updates legal resources with supplements and replacement pages.
• Sorts, indexes and files correspondence, legal documents, memoranda, reports, minutes, etc.
• Maintains interoffice correspondence to and from various county departments.
• Opens and distributes incoming mail and prepares and delivers outgoing mail.
• Other duties as assigned.

WORK ENVIRONMENT

• Work is primarily in an office setting.

MINIMUM QUALIFICATIONS:

EDUCATION AND/OR EXPERIENCE REQUIREMENTS

• Associate degree in legal assistant, paralegal, business administration, or closely related field.
• Minimum of two (2) years’ work experience in a legal setting or law office.
• Five (5) years’ previous work experience in an office with an emphasis on civil law will be considered in lieu of the required Associate degree.
• Must obtain Notary Public certification upon hire.

Full Pay Range: $23.40 - $32.61
Expected Pay Range: $23.40 - $26.48
FTE: 1.0
Department: Corporation Counsel 

St. Croix County is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We take affirmative action to ensure equal opportunity for all applicants without regard to an individual’s race, color, age, religion, sex, sexual orientation, national origin, gender identity, disability, marital status, veteran status, or other legally protected characteristics.