Administrative Assistant

Administrative Assistant 

Location: On-Site

Job Type: Full-Time 

Salary: $55,000-$65,000 
 

About Us: 

iSpring Water Systems is a water filtration company located in the Greater Metro Atlanta area, specializing in creating efficient clean water solutions for a variety of residential and commercial needs. With a commitment to quality and innovation, we strive to deliver reliable, eco-friendly products that improve water quality and promote healthier living.

Job Description:

iSpring Water Systems is seeking a detail-oriented Administrative Assistant to support our team and assist the CEO. This role will involve a variety of responsibilities, with a focus on project coordination, general office administration, and supporting executive needs. The ideal candidate will be highly organized, able to multitask efficiently, and possess strong communication skills to ensure smooth and effective operations.

Key Responsibilities: 

Project Coordination: 

● Track project milestones, deadlines, and deliverables while maintaining detailed documentation.

● Coordinate meetings, prepare agendas, and distribute minutes to ensure team alignment.

● Monitor budgets, update project dashboards, and analyze variances to keep projects on track.

● Communicate progress updates and proactively address potential delays or challenges.

● Collaborate with cross-functional teams to ensure timely completion of tasks and alignment with project goals.

General Office Administration: 

● Process correspondence, maintain organized filing systems, and ensure accessibility of records.

● Manage office and warehouse supply inventory, making purchases as needed to maintain optimal levels.

● Organize and manage team calendars, scheduling meetings, appointments, and events.

● Process insurance claims documentation, track claim statuses, and assist employees with claims submissions and inquiries.

● Serve as the primary liaison with insurance providers, ensuring effective communication and timely updates.

Required Qualifications: 

● Bachelor's degree or higher

● 1+ years of office administration experience 

● Proficiency in project management tools 

● Strong Excel skills 

● Excellent organizational abilities 

● Bilingual in Chinese and English

Preferred Qualifications: 

● CAPM certification or similar 

● Insurance claims processing experience 

● Knowledge of Agile methodologies

 

Technical Skills: 

● Microsoft Office Suite (advanced Excel) 

● Project management software 

● Document management systems 

Key Competencies: 

● Timeline tracking and management 

● Clear communication 

● Problem-solving ability 

● Attention to detail 

● Team collaboration 

Benefits: 

● Competitive salary and benefits package.

● Opportunities for professional growth and development.

● Collaborative and innovative work environment.

● Comprehensive Benefits Package:

● Paid Time Off: Paid holidays and vacation time to ensure you can recharge and maintain a healthy work-life balance.

● Health Coverage: Comprehensive medical, dental, and vision insurance to support your health and well-being.

● 401K Retirement Plan: Secure your future with our 401K retirement plan with employer contributions.

● Immigration Support: We are open to H1B Sponsorship, providing opportunities for qualified candidates to stay and grow within the company.
 

Work Schedule: 

● Monday to Friday, 8:45 AM - 5:30 PM 

To Apply: 

Please apply by submitting your resume and cover letter to: job@ispringfilter.com