Administrative Assistant

This position reports directly to the Practice Manager.  This position assists with the day-to-day office activities and responsibilities.  This position must quickly and efficiently respond to requests from clients/therapists with kindness and professionalism to maximize tenant and client retention.  While maintaining confidentiality and  HIPAA compliance, this position also helps to maintain a clean, professional and welcoming therapeutic environment. Dependability is a must!

Duties and Responsibilities:

• Greet visitors (without disclosing their names/identity) and notify therapists by text message that their client has arrived. - Maintain confidentiality and proper boundaries with all.
• Audit Student Payment Logs Weekly - Notify students and Practice Manager on any issues.
• Coordinate and schedule weekly room assignments. 
• Assist student therapists and other tenants as needed.
• Wipe down hard surfaces, including glass doors, and  straighten up magazines and pillows periodically throughout the day.
• Empty trash containers in offices, lobby, kitchen, front desk, group room and playroom daily.
• Clean the refrigerator weekly.
• Empty/Load dishwasher as needed.
• If first person here in the morning:
  • Unlock and wipe down glass doors.
  • Turn on music, lights, sound machines and diffusers.
  • Restock coffee, tea, condiments, cups, tissues, etc.
  • Fill coffee pot with water.
• Maintain daily “in” and “out” logs. - Ensure daily and weekly renters are logging their hours.
• Accept and manage deliveries and mail.
• Ensure client confidentiality is maintained at all times.
• Work with the Practice Manager to update the RRC website as needed.
• Responsible for marketing all new students and tenants in the office.  (Wall Frames)
• Monitor and update all RRC social media platforms.
• Communicate to the Practice Manager when items need to be ordered.
• Assist with training, workshops, group therapy, parties, and other events. 

This is an entry level position.  Social media experience a plus.  Salary depending on experience.