Fiscal Analyst 3 - Accounts Receivable - Permanent - *10564-24

Classification- Fiscal Analyst 3
Job Status- Full-Time/Permanent
WDFW Program- Financial Services Program – Accounts Receivable
Duty Station- *Olympia, Washington – Thurston County
*Position has a requirement of 40% in-person with an allowance of 60% telework as determined after initial onboarding and training.

This recruitment has been reopened to expand the candidate pool - if you have previously applied to this recruitment, you do not need to reapply. 

Learn more about being a member of Team WDFW!

Join the Washington Department of Fish and Wildlife (WDFW) as a Fiscal Analyst 3 within the Financial Services Program’s Fiscal Office, Accounts Receivable. This pivotal role offers the opportunity to contribute directly to the agency’s mission of preserving Washington’s natural resources by ensuring financial integrity through complex and time-sensitive tasks. You will independently oversee reconciliation, invoicing, and compliance with state and federal financial regulations, while serving as a subject matter expert on assigned grants. 

What to Expect-

Among the varied range of responsibilities held within this role, the Fiscal Analyst 3 will,

• Review contract and budget identifying specific terms:
  1. Performance period, dollar amounts, CFDA number, special handling, match sources, indirect waivers. Clarify contract language and/or undefined language. 
• Establish initial worksheets.
• Timely and accurate analytic review and reconciliation of expenditures against contract to ensure compliance.
• Prepare invoices in compliance with contact, state, and federal regulations.
• Post monthly contract ledgers using WEBI reporting.
  1. Ensure calculations of ledger balances match reporting balances.
• Prepare accounting entries using journal voucher process which include accruals, error corrections, overspent contracts, and adjustments to balance out contracts. 
• Submit payment requests via automated systems.
• Post invoices to subsidiary ledgers. 
• Escalate unresolved issues appropriately and timely to Management.
• Identify, communicate, and collaborate to gain resolution on contract issues such as overspent contracts, unallowable charges, points of clarification needed.  

Required Qualifications: 

Option 1: Associate degree in business, public administration, accounting, economics, statistics, or relevant field, which includes at least 18 quarter or 12 semesters hours of accounting, auditing, mathematics, statistics, or budgeting and three (3) years of professional experience in accounting, budget, finance, payroll, or public administration.  

Option 2: Six (6) months of recent experience as a Fiscal Analyst 2

Option 3: Equivalent education/experience

Note: Professional experience may substitute for education but not usually for the credit hours.

Certifications/Licenses: Valid driver’s license

Preferred Qualifications:

In addition to the required qualifications, our ideal applicant will possess some or all the following:

• One (1) year of experience preferably working with contracts and grants.
• One (1) years of state government Fiscal, Contracts, or budget experience  

Knowledge of:

• Principles and practices of financial record keeping conducting audits and perform accounting functions.
• Computer software programs (e.g., Outlook, Excel, Power Point, Word) to facilitate accounting operations.
• Knowledge of State and Agency accounting policies and procedures; basic principles of governmental accounting. Demonstrates proficiency in using and understanding AFRS (transaction codes, general ledgers, funds, etc.).
• Internal control procedures to protect and safeguard organizational assets and resources.
• Debits and credits of accounts to ensure correct payments and receipts are recorded.
• Principles and processes for providing customer services (e.g., evaluation of customer needs and satisfaction, service assessment, meeting quality standards for services).

Your application should include the following:

• A completed online application.
• An up-to-date resume (chronological preferred) showcasing how your qualifications align with the job requirements.
• A cover letter detailing your interest in the position, your relevant skills and experience, and why you are the ideal candidate.
• At least three professional references with current contact information.
   

Working Conditions: 

Work Setting, including hazards: Office Setting

Schedule: 40 hours/week between core business hours of 7:00am – 5:00pm  Monday-Friday. July-September; fiscal/biennial closeout, very limited leave approved.

Travel Requirements: Minimal

Customer Interactions: Interacts with various agency personnel, Management, and outside contractors.

Supplemental Information

In addition to pay and other special employee programs, there are other benefits that WDFW employees may be eligible for. Click the “Benefits” tab at the top of this announcement to learn more.

Important Note: 

All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link:  https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

Union - WFSE: 

This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE).  This recruitment may be used to fill positions in addition to those listed.

Veteran and Military Spouse Preference Notice: 

Per RCW 73.16.010 Veterans and spouses of active-duty military personnel who meet the minimum qualifications of a position are eligible for preference during the initial application review stage. To receive this benefit, please do the following: 

• Notify us of your veteran or military spouse status by email at RecruitmentTeam@dfw.wa.gov. 
• Veterans only – Attach a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter.
  • Please redact any PII (personally identifiable information) data such as social security numbers.
• Subject line must include recruitment number, position, and spouse/veteran (example: 2024-1234 – Biologist 1 – Veteran)
• Include your name as it appears on your application in careers.wa.gov.

Diversity, Equity, and Inclusion Employer

As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications.  Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully.  All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.

The Department of Fish and Wildlife is an equal opportunity employer.  We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity.  Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.   

Request an accommodation: Persons needing accommodation in the application process or this announcement in an alternative format please contact Jayme Chase by phone 360-902-2278 or email Jayme.Chase@dfw.wa.gov, or the Telecommunications Device for the Deaf (TDD) at 800-833-6388.

Technical Difficulties: If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com. 

Other questions: If you have other questions regarding this position, please reach out to diana.humes@dfw.wa.gov and reference the job number in the subject line.

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