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Tri-Alliance Post-Award Non-financial Specialist

University of San Francisco

R0010249

USF Hilltop Campus

Job Title:
Tri-Alliance Post-Award Non-financial Specialist

Job Summary:
Reporting to the Associate Vice Provost for Sponsored Programs and External Partnerships, the Post-Award Non-Financial Specialist is responsible for the administration functions for support of externally funded projects that are non-accounting in nature and administered through the Sponsored Programs Office.
This is a temporary position funded by a federal grant from the National Science Foundation as part of the Tri-Alliance project with Santa Clara University and Loyola Marymount University. (Grant funded 2024-2029)

Full Job Description:

Essential responsibilities include:

• Ensure understanding of compliance requirements such as IRB, IACUC approvals before release of funds;
• Provide process information as required for purchasing, hiring staff and students, engaging subawards and independent contractors, and other relevant processes;
• Initiate subaward agreements, independent contracts, and award amendments as needed;
• Initiate no-cost extensions, as needed;
• Ensure protocol approvals are received and documents;
• Ensure compliance data management in InfoEd is maintained;
• Serve as the post-award point of contact for PIs;
• Work with other OSP staff to ensure continuity of support from pre-award through close-out;
• Attend training and professional development activities and conferences;
• Maintain information in sponsored project administrative software;
• Collaborate with the manager in developing Standard Operating Procedures;
• Participate in select campus committees, as deemed necessary;
• Recommends initiatives and implements changes to improve quality and services;
• Identifies and determines cause of problems, develops and presents

recommendations for improvement of established processes and practices;

• Maintains contact with stakeholders and solicits feedback for improved services;
• Maximizes productivity through use of appropriate tools, planned training and performance initiatives;
• Researches and develops resources that create timely and efficient workflow;
• Prepares progress reports, informs supervisor of project status, and deviation from goals;
• Ensures completeness, accuracy and timeliness of all operational functions;
• Prepares and submits reports as requested, as required;
• Develops and implements guidelines to support the functions of the unit.

Skills and Qualifications

• Bachelor's degree.
• Three years of work experience in business or related field.
• Strong verbal and written communication.
• Strong organizational skills.
• Detail oriented.
• Customer-service oriented.
• Data-entry skills.
• Word and Excel experience.
• Ability to work with all levels of the USF community and to work effectively under pressure of shifting priorities and externally determined deadlines.

• This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.
• Knowledge of federal and non-federal regulations and guidelines related to external funding.
• An understanding of the University's policies and procedures.

Full-Time/Part-Time:
Full time

Pay Rate:
Salary

Salary Range :
$75,000-$82,000 commensurate with experience

To apply, visit https://apptrkr.com/5815895.

The University of San Francisco is located in the heart of one of the world’s most innovative and diverse cities, and is home to a vibrant academic community of students and faculty who achieve excellence in their fields. Its diverse student body enjoys direct access to faculty, small classes and outstanding opportunities in the city itself. USF is San Francisco's first university, and its Jesuit Catholic mission helps ignite a student’s passion for social justice and a desire to “Change the World From Here.” For more information, visit http://www.usfca.edu.

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