Senior Administrative Assistant

Are you interested in a career opportunity that offers a great benefits package, supports personal and professional growth through wellness programs and life-long learning with tuition assistance, and advances the growth of engineering research for the common good At the University of Dayton, we value inclusive excellence because we recognize that diversity, equity and inclusion are fundamental to academic and institutional excellence. Because we seek a community with a wide range of perspectives and experiences, we encourage all interested candidates to apply for our Senior Administrative Assistant position.

This person coordinates the daily operations of an undergraduate and graduate department; provides administrative and clerical support to department chair and faculty for academic and research needs. Assist and advises students in their needs. Perform all required office management duties including class scheduling, student record keeping, budgeting and forecasting and employee hiring and processing. Maintain office supplies, forms and equipment. Attends meetings and recommends actions of behalf of the Department Chair. Collaborates with Department Chair and Faculty for Curriculum revisions. Hires student workers. Supports the development and maintenance of printed and online department communications.

Minimum Qualifications
• Associates Degree;
• Three or more years of full-time administrative support experience in a professional office setting;
• Experience using Microsoft Word in a professional setting to prepare documents, reports, and correspondence;
• Experience using Microsoft Excel in a professional setting to create and maintain
spreadsheets to track expenses, projects, and other data;
• Articulated ability to manage multiple priorities;
• Articulated ability to work independently with little to no supervision;
• Experience following established procedures and processes;
• Excellent written communication skills;
• The ability to interact effectively with multiple constituents;
• Ability to take initiative;
• Willingness to learn new software and technology that align with workplace performance expectations

Preferred Qualifications
While not everyone may possess all of the preferred qualifications, the ideal candidate will bring many of the following:

• Experience working in a college or university academic office;
• Demonstrated ability to engage effectively and respectfully with multiple
constituents, including faculty, staff, students, parents, and university guests;
• Professional experience with conference and/or event planning;
• Resourcefulness in solving work-related problems;
• Demonstrated ability to work successfully as a team member;
• Successful experience protecting and maintaining confidentiality of information;
• Successful experience planning and organizing work in observance of deadlines;
• Successful experience learning and adapting to new information and systems;
• Familiarity with University of Dayton academic structures, procedures, and policies;
• Experience with an electronic procurement system for purchase orders and payment requests;
• Effective interpersonal skills;
• Experience with Gmail and google-calendaring;
• Experience with Google Drive documents;
• Proficiency with Banner and Cognos IT systems;
• Knowledge of and sensitivity to Catholic and Marianist values of the University of Dayton;
• Demonstrated excellent verbal and written communication skills

Special Instructions to Applicants

To apply please submit a cover letter addressing each minimum qualification and any applicable preferred qualifications that you meet.

Applicants must be currently authorized to work in the United States on a full-time basis. The University does not provide work visa sponsorship for this position.



 

Informed by its Catholic and Marianist mission, the University is committed to the principles of diversity, equity, and inclusion. Informed by this commitment, we seek to increase diversity, achieve equitable outcomes, and model inclusion across our campus community. As an Affirmative Action and Equal Opportunity Employer, we will not discriminate against minorities, women, protected veterans, individuals with disabilities, or on the basis of age, race, color, national origin, religion, sex, sexual orientation or gender identity.