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Associate Project Officer (TC)

International Atomic Energy Agency
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This is a two-year US-funded Junior Professional Officer position at the International Atomic Energy Agency in Vienna, Austria. For more information and to apply go to: https://international.anl.gov/careers.html#jpo 

Position ID: TC202501-P2

Position and Grade: Associate Project Officer (TC) 

Organizational Unit: Division for Africa

Department of Technical Cooperation (TC)

Duty Station: Vienna, Austria

Type/Duration of Appointment: FT – JPO, 1 year with a possible extension of 1 additional year

 

Organizational Setting

The Department of Technical Cooperation (TC) consists of the Office of the Deputy Director General, four regional Divisions (Africa, Asia and the Pacific, Europe and Latin America and the Caribbean), the Division of Programme Support and Coordination and the Division of the Programme of Action for Cancer Therapy (PACT). It provides strategic direction for the IAEA’s technical cooperation programme and is responsible (in close collaboration with Member States) for the planning, formulation, implementation and monitoring of the programme.

The Division for Africa is responsible for planning, programming, implementing and monitoring the IAEA’s technical cooperation programme in the region, in line with the IAEA Statute, and the guiding principles and policies on technical cooperation, and operational guidelines. The Division responds to developmental priorities in Member States through effective programme management, increased Member State engagement, partnership building and improved coordination in the region

Main Purpose

Under the close supervision and guidance of a Section Head, the Associate Project Officer (TC) contributes to the management, implementation, monitoring and reporting of assigned technical cooperation projects.

Role

The Associate Project Officer (TC) is (i) a coordinator, reviewing, and maintaining detailed schedules of project activities, maintaining project tracking tools for resource allocation and status of activities and contributing to the preparation of project reports, consisting of summaries of all activities performed during the course of the programme; (ii) a collaborator, extracting, preparing and consolidating data from documentation available in-house and obtained from Member States for the purpose of reporting.

Partnerships

he Associate Project Officer (TC) consults with and provides support services related to project management, including the financial and implementation aspects, to the members of the project team, ensures that project reports include appropriate and accurate detail, and ensures completion of activities according to donor agreements. She/he also exchanges information with members of the project team and with counterparts in donor organizations and Member States to ensure compliance with regard to the required timely implementation of the programme, adequate quality of reporting reflecting with accuracy all activities performed throughout the project life cycle, and to prepare future extra-budgetary contributions

Functions / Key Results Expected

Under the close supervision of the Section Head and with guidance from senior professional colleagues: 

• Collect, analyse, and consolidate project information and contribute to development of project monitoring tools and systems, linked to the Agency-wide Information System for Programme Support (AIPS), for planning, forecasting and monitoring the work plans, costs and outcomes of the project components under the regions responsibility. 

• Liaise with Managers, Technical Officers, Counterparts and Partners to collect and report information. 

• In consultation with senior professional colleagues analyse problems arising in the course of project implementation and propose solutions for issues identified. 

• Prepare narrative progress reports and status reports on the allocation and use of resources. • Assess project results against performance indicators, identify the lessons learnt and contribute to the preparation of project reports. 

• Participate in working groups/one to one meetings with other organizational groups in the IAEA on issues related to project implementation. • Liaise with the TC Communication Team on project communication issue

Competencies and Expertise

  • Communication

Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen and understand the perspective of others

and proposes solutions.

  • Achieving Results

Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing

conclusions from lessons learned.

  • Teamwork

Actively contributes to achieving team results.

Supports team decisions.

  • Planning and Organizing

Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes

and proposes contingency plans.

  • Judgement/ decision making

Consults with supervisor/manager and makes decisions in full compliance with the Agency’s

regulations and rules.

  • Knowledge sharing and learning

Actively seeks opportunities to learn by formal and informal means; learns from others,

adopting and sharing best practice.

  • Partnership building

Develops and maintains partnerships needed for his/her work. Establishes and nurtures positive relations with partners and stakeholders.

  • Administrative Support/MS Office (Word, Excel, Outlook, PowerPoint)

Solid computer skills, including the use of IAEA standard office software products (Microsoft Office). 

  • Management and Programme Analysis | Information Collection and Analysis

Ability to collect and analyse information

  • Management and Programme Analysis | Partnership Development

Ability to establish effective partnerships with counterparts and staff of the IAEA at large in a customer relationship.

  • Management and Programme Analysis |

Ability to prepare project reports.

 

Education, Experience and Language Skills

·      University degree in management, social sciences, science and technology, international relations or another relevant field.

·      Minimum of two years of related experience, including programme planning and implementation and budget management experience, preferably in an international environment.

·      Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.

This position is for U.S. citizens only

How to Apply: https://anl.box.com/v/HowToApply-JPO

Completed online job application form in the TALEO system is required.