Records Management Intern

WHO WE ARE:

Service, Respect, and Connection are core to the individual and collective TRS experience. We know that great service rests on a foundation of relationships that connect us all to an empowering and rewarding career. At TRS, we’re inspired by our diverse community who bring authenticity and commitment to our mission to improve the retirement security of public education employees and retirees throughout Texas.

As a group of achievers, we tap collaboration and innovation to raise the bar in performance, administering and counseling pensions and healthcare benefits to ensure certainty for the future of our members. We invite you to join us, where both personal and career growth are respected and where you can make a difference in our members’ lives every day.

Internship: This position is a paid, full-time, limited term assignment that offers interns the opportunity to gain substantive hands on experience. Interns enjoy the opportunity to get training and mentoring from experienced professionals in one or more areas. Interns may also be eligible to continue working part-time through the fall and spring semesters, depending on department and agency needs.

The Records Management Intern performs entry project work related to their field of study and records management. Work involves supporting agency operations with a primary focus on gaining practical work experience and business skills for personal development or to satisfy educational requirements. The incumbent will proactively work with the Records Management team, Intern Cohort, and agency employees.

This position will start June 4th and will end August 8th 2025.
Salary will be dependent upon education level:
Undergraduate (Junior or Senior) - $19.50/hour
Graduate Student - $21.00/hour

 

WHAT YOU WILL DO:
 

Records Management
• Key Projects/Deliverables Board Management Records Consolidation, Metrics Reporting Project, Purge Process Improvement Project.
• Creates or reconciles inventories and updates databases.
• Assists in the classification and organization of materials and data, including indexing and abstracting.
• Audits data in retention database to ensure accuracy.
• Collects and analyzes statistics taken in support of the records retention/instruction program.
• Assists in drafting program documents, such as process documentation, retention schedule amendments, training presentations, and other documents as directed.
General Functions
• May assist in researching, compiling, and analyzing data; entering data into spreadsheets, databases, and other automated applications; and preparing complex queries and reports.
• May review forms, correspondence, reports, and other documents for completeness and acceptability.
• May assist in reviewing and analyzing agency policies, procedures, and forms and recommending changes to improve efficiency and effectiveness.
• Assists in completing special projects and performs other work as assigned.

• Performs related work as assigned.

WHAT YOU WILL BRING:
 

Required Education
• Currently enrolled in and actively attending an accredited college or university as an undergraduate student with a declared major in a Library Science, Information Science, Computer Science, Liberal Arts, Business or closely related field; OR
• Currently enrolled as a graduate student (Master or Doctoral) in a Library Science, Information Science, Computer Science, Liberal Arts, Business, or other relevant program.
• Applicant will be required to submit a copy of official college transcripts.
Required Experience
• None
Required Registration, Certification, or Licensure
• None
Preferred Qualifications
• Currently enrolled as a junior or senior in an accredited college or university, or in a graduate program, with a declared major in Information Science, Computer Science, Business, a liberal arts field, or other relevant program.
• Letter(s) of recommendation from program professor(s) are strongly encouraged.
• Experience using Microsoft Office software.

Knowledge, Skills, and Abilities
Knowledge of:
• General office practices and procedures.
• General record and imaging management practices and techniques.
Skills in:
• Organizing and prioritizing work to manage a high-volume workload in a fast-paced environment, and completing work accurately while meeting deadlines.
• Conducting data searches and evaluations of large amounts of information, performing complex analysis of the data, and preparing concise and accurate reports and written/oral recommendations.
• Verbal and written communication of complex information that is accurate, timely, and based on sound judgment.
• Providing quality customer service.
• Reviewing documentation; properly applying complex laws, regulations, rules, and policies; and making decisions based on sound judgment.
• Using a personal computer in a Windows and Microsoft Office (Word, Excel) environment, and accurately performing data entry.
Ability to:
• Establish and maintain harmonious working relationships with co-workers, agency staff, and other external contacts.
• Work effectively in a professional team environment.

Military Occupational Specialty (MOS) Codes:
Veterans, Reservists or Guardsmen with experience in the Military Occupational Specialty ( https://www.trs.texas.gov/files/trs-military-crosswalk.xlsx ) along with the minimum qualifications listed above may meet the minimum requirements and are highly encouraged to apply. Please contact Talent Acquisition at  careers@trs.texas.gov  with questions or for additional information.

To view all job vacancies, visit www.trs.texas.gov/careers  or www.trs.csod.com/careersite.

For more information, visit www.trs.texas.gov.