Commission Operations Analyst 1 (Civil Service)

NOTE: To apply for this job, please email your cover letter, and resume to YourFutureBeginsHere@cs.ny.gov. Please include the Title and Vacancy ID# you are applying for in the subject line of your email. Applicants that do not submit their cover letter and resume to YourFutureBeginsHere@cs.ny.gov will NOT be considered. 

Vacancy ID:  172736

Full Job Description: StateJobsNY - Public Information: Review Vacancy 

Duties Description: 

Commission Operations reviews, analyzes, and provides recommendations on matters presented to the Civil Service Commission, providing an independent assessment on a wide range of state and local requests. As State agencies continue to adapt and modernize, this position will help ensure all requests are reviewed and processed in a timely fashion be brought before the Civil Service Commission to help meet the State’s changing workforce needs.
The Commission Operations Analyst 1 (Civil Service) duties in Commission Operations will include but are not limited to the following:

• Review and sign prepared acknowledgement letters for new jurisdictional classification requests.
• Finalize Summary Memos approved by the Director and save in the appropriate folder.
• Retrieve previously prepared items and process Local and Executive Items to generate monthly Commission calendar pages.
• Assign appropriate item numbers and update language material for the Director to read at meetings.
• Update database accordingly for each item appearing on the calendar.
• Merge duties and org chart into pdf format for each Executive item appearing on a monthly calendar and save to appropriate folder (link to web).
• Merge all Executive item material appearing in the monthly calendar book into pdf format and save to appropriate folder (assembled calendar book for print shop/full record).
• Generate complete calendar book, including background material, into electronic format, and save to the appropriate folder.
• Schedule employees to observe the monthly Civil Service Commission (CSC) meeting; update observer listing and notify Divisions for observer nominations.
• Set up the Media Center Room the morning of meetings (set up banner, name plates, and distribute added items).
• Record Commission determinations at monthly CSC meetings.
• Prepare disposition of Commission determinations after monthly CSC meetings.
• Mark the Commission action, meeting date and any additional determinations (i.e. phi, earmark, review in 18 months) on each item that appeared on the monthly CSC meeting.
• Prepare and send preliminary memo notifying the Division of Classification & Compensation of which Executive items were approved at monthly CSC meeting that need to be established (pending non-competitive/exempt); save e-mail notification to appropriate folder.
• Prepare amendment paragraphs for use in State Register submissions and preparation of resolutions.
• Prepare Notice of Proposed Rule Making and Notice of Adoption State Registers.
• Prepare Resolutions for submission to President and Governor for signature.
• Update Jurisdictional Classification (JC) data base, Non-Competitive and Exempt Appendices, logs and listings.
• Update the New York State Electronic Personnel (NYSTEP) system concerning Commission determinations (JC’s, Leaves of Absence, 211’s, VECP’s and 55-b/c’s).
• Prepare and oversee the notification of Reinstatements approved at monthly CSC meetings to Payroll Unit at the Office of the State Comptroller, as well as appropriate department staff.
• Prepare, oversee and notify the Testing Services Division that Prior Approval forms are ready to be picked up.
• Prepare Merit Award approval letters for Director’s signature; give signed letters to the Public Information Office for processing of certificates and notification to Finance if monetary award is involved.
• Prepare Minutes of Monthly CSC meeting and present at CSC meetings.
• Make arrangements and prepare memorandum for distribution indicating yearly CSC meeting, briefing and appeal dates.
• Update all Commission related activities in web development for Analyst to post to public website.
• Link analysis sheets to appropriate retire for 211 dispositions.
• Oversee maintenance of tickler system, office files and updating of manuals, logs and listings.
• Serve as back up to the Administrative Assistant 2 in accordance with workload and absences.

Additional Comments

#TeamCivilService is growing and is looking for motivated, forward-thinking employees to join our team to build a dynamic workforce. The Department of Civil Service is undertaking several initiatives to transform the way the agency delivers services to our partner agencies and to the public, and we are excited to be adding new members to the team. In addition to joining a growing team and agency, employees will also receive a comprehensive benefits package.
The Department of Civil Service is the central personnel agency for the Executive Branch of New York State government, serving approximately 150,000 employees. Our mission is to build tomorrow's workforce today by promoting a diverse, inclusive, and talented workforce. We lead and deliver world-class workforce management strategies by providing innovative solutions based on merit, fitness, and equality of opportunity.
Among its duties, the Department:
• Partners with State agencies to offer workforce recruitment and placement services, including developing minimum qualifications, classifying positions, developing civil service examinations, and administering performance assessment tests.
• Administers the New York State Health Insurance Program (https://www.cs.ny.gov/nyship/), one of the largest public employer health insurance programs in the nation, serving more than 1.2 million lives.
• Assists municipal agencies with civil service administration of more than 360,000 local government employees.
• Oversees the Governor's Program to Hire Individuals and Veterans with Disabilities (https://www.cs.ny.gov/rp55/) to place individuals with disabilities in State jobs and the New New York Leaders Initiative Student Intern Program. (https://nysinternships.cs.ny.gov/nnyl/)

NOTE ON TELECOMMUTING: DCS employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with DCS Telecommuting Program Guidelines.

The Department of Civil Service is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.
We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to YourFutureBeginsHere@cs.ny.gov