Administrative Assistant

Listed below are the administrative assistant duties but are not limited to these tasks: 

•              Answer phones, transfer calls, and send messages

•              Greet guests to office

•              Order and maintain office supplies and business cards

•              Order and maintain kitchen supplies (coffee, paper plates, paper towels, etc.)

•              Miscellaneous typing (meeting notes, meeting agendas, etc.)

•              Process incoming and outgoing mail, FedEx, and courier deliveries

•              Light kitchen tasks (make coffee, run dishwasher, etc.)

•              Keep office lobby, kitchens and conference rooms tidy

•              Order breakfasts or lunches for meetings, as needed

•              Restock conference room refrigerators

•              Conduct general oversight of office conditions and submit office maintenance orders 

•              Schedule and maintain proper maintenance of office copier machines and company van

•              Maintain subscriptions to office periodicals

•              Assisting marketing team with proposal production (printing, making tabs, binding, etc.)

•              Process time off request forms, employee check out of office van, cameras & CR

•             Help and lead the monthly birthday party and annual company holiday party

•              Assist in scheduling events, i.e., Christmas parties etc., meetings and appointments

•              Other duties as assigned

Listed below are the marketing assistant’s duties but are not limited to these tasks: 

Proposal document creation

PowerPoint presentations

Presentation board creation

Conference exhibit coordination

Write media releases

Maintain resumes current of staff

Track future projects by monitoring     websites and other media outlets

Maintain client contact files

Coordinate client holiday card list

Assist engineers in writing technical articles

Select & order company promotional items

Assist the office administrative staff

Conduct and coordinate marketing meetings

Other duties as assigned