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Job description

Important Recruitment Information for this vacancy

  • Job Posting closes: Open until Filled
  • Required documents uploaded by: All required documents listed below must be attached to your application within 2 days of applying for your application to be considered complete.

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Agency Information:*
Kansas Department for Aging and Disability Services

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Protecting Kansans, Promoting Recovery and Supporting Self Sufficiency_
https://www.kdads.ks.gov/

About the Position
Who can apply: Anyone
Classified/Unclassified Service: Unclassified
Full-Time/Part-Time: Full-Time
Regular/Temporary: Regular
Work Schedule: M-F
Eligible to Receive Benefits: Yes
Veterans' Preference Eligible: Yes
Disability Preference Eligible: Yes

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Search Keywords: Director of Facility Services*

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Compensation: *Up to $95,000 annually

  • Salary can vary depending upon education, experience, or qualifications.

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Employment Benefits*
Comprehensive medical, mental, dental, vision, and additional coverage
Sick & Vacation leave
Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
Paid State Holidays (designated by the Governor annually)
Fitness Centers in select locations
Employee discounts with the STAR Program
Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

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Position Summary & Responsibilities*
Position Summary:
This position oversees operation and maintenance of the facility. During the construction phase, this position is responsible for oversight of the construction process and maintaining of records and documentation to ensure compliance with life safety requirements and other applicable standard for licensure, CMS accreditation and Joint Commission Certification. After construction is complete, this position ensures operation and maintenance of the hospital campus. The primary objective is to provide management and coordination of skilled and technical trades, functions, and activities involved in the preservation, enhancement, maintenance, and expansion of the agency’s physical plant. Responsible for budgetary estimates, coordinating physical plant services on a daily basis, and managing critical aspects of life safety requirements. Direct long-term strategic and capital improvement planning and implementation for agency campus and its constituent parts addressing the physical plant, programs, services, and capital funding. Collaborate with agency administration, architects, engineers, various Program Directors, and others to set a strategic plan for agency physical plant. Oversee relevant contracted services for physical plant maintenance, including, laundry services and environmental services., Assure essential, continuous support service for physical plant and agency functions to maintain physical plant systems in compliance with governing standards. Monitors physical facility for compliance with life safety codes, ensures accurate and timely documentation.

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Job Responsibilities may include but are not limited to the following:*
Construction project oversight

  • Lead the construction project with a focus on healthcare regulations, specifically those relevant to psychiatric facilities.
  • Work with architects and contractors to ensure project timeline is observed
  • Assure regulatory compliance with healthcare-specific regulations and collaborate with regulatory agencies as needed to secure necessary permits, ensuring all construction meets healthcare standards.
  • Maintains ongoing communication with hospital administration, medical staff, and community stakeholders to address concerns related to patient care environments.
  • Conducts regular meetings with clinical leaders to gather input on design features that support patient treatment and safety
  • Monitors expenditures, change requests and orders that funding and scope of work aligns with the project budget and goals
  • Designs and oversee training programs for staff and contractors on the unique aspects of constructing a psychiatric facility, including safety measures for high-risk environments.
  • Develops a comprehensive plan for the transition to operations, focusing on integrating clinical services and facilities management.
  • Collaborates with healthcare staff to create maintenance protocols that align with patient care standards
  • Establishes emergency protocols and crisis management plans tailored to psychiatric settings, including safe evacuation routes and secure areas.
  • Establish operational protocols to ensure ongoing safety of patients and staff,
  • Establishes a Lock-Out-Tag-Out Program (LOTO) for electrical devices & systems, hydraulic system, steam system, water systems, pneumatic systems, etc
  • Establishes and maintain electronic records of all the physical plant systems and devices.
  • Develops, evaluates, and maintains computerized preventative maintenance program.

Departmental and Contracted Services Oversight

  • Manage and direct the work and activities of the Facility Services, Laundry and Environmental Services departments and contractors in the maintenance, repair, and improvement of the agency physical plant.
  • Assure essential, continuous support service for physical plant and agency functions to maintain physical plant systems and environment in compliance with governing standards.
  • Supervise and direct physical plant staff and contractors responsible for the daily activities of engineering sub-departments. Assigning tasks and activities, checking, observing, and evaluating operations on a continuing basis for progress, quality of results, and conformance with agency policies, standards, and goals.
  • Develop skilled trade workers interview questions, selection, training, motivating, performance evaluations, developing goals and developing procedures to ensure achievement of goals.
  • Develops, evaluates, and maintains computerized preventative maintenance program.
  • Participate in agency capital improvement activities.
  • Assist in the implementation, coordination, and operation of Energy Management and Maintenance Management programs.
  • Maintain proper maintenance and improvement of the agency physical plant and the appropriate utilization of capital improvement appropriations.
  • Ensure critical functions for the hospital are managed afterhours

Management

  • Serve as a member of the Leadership Team
  • Manage and direct department personnel management programs, Environmental Services Department Supervisor and Laundry Services Contract.
  • Assure compliance with agency, KDADS, and department of administration policies and regulations and assure optimum employee performance.
  • Develop, oversee, perform, and bring in proper education for subordinate staff for training of proper competency assessments for multiple skills trades areas.
  • Develop and maintain appropriate department procedures for routine personnel management responsibilities; providing or arranging for in-service training; counseling, and effective evaluation of employee performance.
  • Coordinate Engineering Department activities with other agency departments.
  • Assures that all engineering staff attends required training in hazardous communication and safety as established by OSHA guidelines.
  • Support other agency functions.
  • Maintain effective communications with other departments; serve on standing and ad hoc committees as assigned.

Skills and Reporting

  • Maintain a continuing review process of technology relating to physical plant operations
  • Provide overall day to day technical assistance for all state Hospital facilities, working closely with the Program Directors and Chief Operating Officer on program goals and needs.
  • Support the functions of the agency physical plant.
  • Monitor industry developments, planning, evaluating, and recommending changes as appropriate and necessary.
  • Design & Develop digital and analog electronic automation control systems and security electronics systems to integrate to existing systems, utilize most current and future technologies. Systems include the latest HVAC & mechanical automation, security controls and video surveillance systems, and telemetry control systems.
  • Maintain site utility system; update all utility information on CAD software to reflect most current discoveries and modifications.
  • Analyze and interpret CAD’s to provide data needed to repair and/or replace mechanical, electrical, and plumbing system failures.
  • Maintain all digital electronic CAD’s for all buildings, building systems, and utility systems on state Hospital campus. Maintain detailed records of all building system modifications and utility system modifications.
  • Ensure proper collection of data is entered and reported to meet compliance with statutes and standards.
  • Participate in program planning, monitoring and inspecting new construction, remodeling, and extension of physical plant systems.

Departmental Budget Activities

  • Manage the department fiscal budget.
  • Maintain the effective use of available financial resources.
  • Develop budget proposals necessary to maintain department functions.
  • Develop and maintain budget monitoring procedures and direct expenditures to achieve optimum cost effectiveness within scope of agency and Department of Administration policies.

Minimum Qualifications:

  • Experience in oversight/ management of construction and/or large-scale renovation projects in healthcare.
  • Five years of engineering experience with at least three in healthcare setting.
  • 3 years of management/supervisory/administrative experience in healthcare setting.
  • Education may be substituted for experience as determined relevant by the agency.

Preferred Qualifications:

  • Certified Healthcare Facility Manager.

Recruiter Contact Information
KDADS – Human Resources Recruiter
503 S. Kansas Ave
Topeka, KS 66603
Phone: 785-296-0463
Fax: 785-368-6688
Email: KDADS.APPLY@ks.gov

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Job Application Process*
First Sign in or register as a New User.
Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.
Start your draft job application, upload other required documents, and Submit when it is complete.
Manage your draft and submitted applications on the Careers> My Job Applications page.
Check your email and My Job Notifications for written communications from the Recruiter.
Email – sent to the Preferred email on the My Contact Information page
Notifications – view the Careers> My Job Notifications page

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Helpful Resources at *_jobs.ks.gov:_ “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"_

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Required Documents for this Application to be Complete*
Upload these on the Careers - My Job Applications page

  • Transcripts
  • DD214 (if you are claiming Veteran’s Preference)

Upload these on the Attachments step in your Job Application

  • Resume
  • Cover Letter

Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”

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How to Claim Veterans Preference*
Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.
Learn more about claiming Veteran’s Preference

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How to Claim Disability Hiring Preference*
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Disability Hiring Preference
PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612

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Equal Employment Opportunity*
The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.

Job Type: Full-time

Pay: Up to $95,000.00 per year

Work Location: In person