Manager, Events and Meetings

TITLE: Manager, Events & Meetings

IMMEDIATE SUPERVISOR: Associate Director, Events & Meetings

CLASSIFICATION: Exempt, Full Time

SALARY: Up to $63,000

START DATE: January 7, 2025

HYBRID: In office Tuesday - Thursday; remote/work from home Monday and Friday.

TRAVEL: Must be able to travel nationally approximately 40 days, and internationally (possibly), including weekends over the course of the work year
 

THE SEARCH
The nation’s largest college admission counseling association, the National Association for College Admission Counseling (NACAC), seeks an energetic, highly motivated professional to join the organization as Manager, Events & Meetings.
 

POSITION OVERVIEW & DESCRIPTION:
• Supervise preparation of specific National College Fairs (NCF) as assigned
• Responsible for drafting Requests for Proposals (RFPs), vendor contract negotiation and onsite supervision with event facilities, decorators, hotels, security and facility personnel, paramedics, caterer, etc.
• Review NCF Exhibit Hall floor plans, assign booths, and serve as primary point of contact for exhibiting institutions
• Oversee each fair budget and reconcile invoices
• Aid in development and execution of various strategic initiatives involving the reimagination and redesign of the national college fair programs
• Help train new hires on various responsibilities and procedures associated with the position and, as needed, travel to fairs with the new hire
• Coordinate the development of attendee-facing materials to include onsite locator, email broadcasts, etc.
• Assist in the development of publicity and advertisements for the fairs, including developing relationships with local media outlets, other promotional publications, community-based organizations, and churches, as well as social media
• Serve as liaison to the local arrangements committee associated with each fair
• Complete program audits and reports utilized to evaluate the program
• In addition to NCF, provide general logistics support for the NACAC Conference and other association events and meetings as assigned
• Other duties as assigned
 

QUALIFICATIONS:
• Bachelor's degree is preferred
• Two to four years of experience in exposition or event management
• Extreme attention to detail with high-volume activity
• Proficiency in Microsoft office and various computer software packages including Salesforce
• Flexibility to manage multiple projects with varying deadlines
• Customer service minded
• Passionate and inspired by NACAC’s mission and purpose.
• Embodies NACAC’s staff values (trust, excellence, integrity, innovation, inclusivity, accountability, and sustainability)
• Must be able to travel nationally approximately 40 days, and internationally (possibly), including weekends over the course of the work year
• Ability to work effectively both individually and in a team
• Requires sitting for long periods of time as well as the ability to walk or stand for long periods of time on-site during events.
• Bending to pack and unpack boxes and trunks for shipping and office set-up.
• Some physical activity required (ability to lift up to 30 lbs; pack/unpack show shipment; onsite office set-up)
 

BENEFITS
Hybrid work environment: in-office and virtual
401(k) and employer matching
Health insurance
Dental insurance
Disability insurance
Vision insurance
Employee assistance program
Life insurance
Generous paid time off
Commuter benefits