Production Assistant Intern

Production Assistant Intern 

Position: Production Assistant Intern
Type: Internship (Part-Time, Contract, Temporary)
Location: Remote with occasional onsite meetings; onsite during the festival dates
Term: Immediate - March 31st, 2025

Festival Dates: February 7-15, 2025

Rate: $18/hour

The Portland Winter Light Festival is a family-friendly city-wide event that brings residents and visitors out to explore free cutting-edge light-based artwork, immersive sculpture, performances and participatory events each February. The festival transforms Portland's urban landscape into a shining canvas, showcasing the creative vision of hundreds of artists and engaging hundreds of thousands of attendees. PDXWLF is a program of the Willamette Light Brigade, an arts nonprofit that enriches the public realm by harnessing the power of art and artful lighting to transform Portland’s cityscape. The festival celebrates the power of creative expression to invigorate the community and fuel cultural and economic vitality during the winter.

The Portland Winter Light Festival is seeking a motivated, organized Production Assistant Intern to join our team for the 2025 Festival. This role is ideal for someone with an interest in art, event production and nonprofit work, who wants to gain hands-on experience supporting a large-scale cultural event. The PA intern will be involved in essential planning and production elements leading up to and during the Festival, and must be available to assist onsite during the event.

Key Responsibilities:

• Pre-Festival Administrative Support
  • Support festival production leading up to the event such as data entry, and general administrative and office support 
• Logistics & Coordination
  • Distribute artist signs, posters, and hotel brochures around designated locations
  • Set up and maintain office space, including inventory of supplies and furniture research
  • Unwrap, sort, and allocate festival merchandise for distribution
  • Assist with post-festival inventory (office supplies, hospitality, merch, signage)
• Hospitality & VIP Support
  • Assist with onsite hospitality arrangements for artists and volunteers
  • Help coordinate the VIP event setup and guest support
  • Manage assembly and distribution of credentials
• Content Creation & Sponsor Relations
  • Capture festival moments for social media and assist with content creation
  • Take sponsor photos onsite for recognition and promotional purposes

Preferred Qualifications:

• Interest or background in art, event production, and nonprofit work
• Excellent organizational and multitasking abilities
• Comfortable working remotely, as well as being present onsite during the festival dates
• Skills in photography are a plus

This internship provides a unique opportunity to contribute meaningfully to the Portland Winter Light Festival and gain exposure to the inner workings of arts and cultural event production.

The Willamette Light Brigade is an Equal Opportunity Employer that is committed to fostering an inclusive and diverse work environment. We value the contributions of all individuals regardless of race, ethnicity, gender identity or expression, sexual orientation, age, disability, religion, citizenship or veteran status. We actively seek to attract, retain, and develop a diverse team that reflects the communities we serve. We believe that diversity and inclusion are essential to our success and are dedicated to creating a workplace where everyone feels valued, respected and empowered to bring their authentic, creative selves to work.

Application Instructions:

To apply, please submit your resume and letter of interest to Cari at cari@pdxwlf.com. Please include "Production Assistant Intern Application" in the subject line. Applications will be reviewed as they are received.