Communications and Reservations Intern

Our Company:

There’s no organization quite like the Theodore Roosevelt Medora Foundation (TRMF). We’re a premiere tourism operation—and we’re a 501c(3) non-profit. We welcome hundreds of thousands of guests to an exciting, diverse lineup of entertainment, historical, and educational attractions—and we work tirelessly to connect people to Medora for positive life changing experiences.

TRMF was established in 1986—but our story begins before that. In 1962, nationally renowned businessman Harold Schafer took an interest in a historic old town named Medora. He loved its history, its striking location, and its potential to inspire others. So he began revitalizing the old town: he restored a historic hotel, brought the Medora Musical to town, and so much more.

It was 1986 when the Schafer family, with Harold ready to retire from business, donated all they’d created in Medora to establish the non-profit Theodore Roosevelt Medora Foundation.

In the years since, we’ve grown from a staff of a handful of folks to more than 90 full-time employees, with hundreds more seasonal workers and over 650 volunteers. We’ve awarded hundreds of thousands of dollars’ worth of scholarships to our staff. The Medora Musical has earned the attention of The New York Times. And we’ve earned a reputation as the #1 tourism and hospitality provider in North Dakota.

We are a team of people who draw inspiration from Medora. We deeply respect this place, and the people we meet here. We deliver excellence in hospitality. We work with creativity and integrity. We’re a family that values family.

We are the Theodore Roosevelt Medora Foundation.

The Communications and Reservations Intern will have the primary day-to-day responsibility to provide excellent customer service to guests calling to make reservations and to provide general information about Medora, the Medora Musical and Bully Pulpit Golf Course.

Duties/Responsibilities

• Communicate with guests providing excellent customer service through answering and returning telephone calls and emails
• Utilize POS software, box office software, and property management system to make reservations, manage orders, and analyze and track sales data.
• Make reservations for three Medora hotels and the Medora Campground
• Promote sales of tickets to the Medora Musical and other TRMF attractions by providing all guests with enthusiastic and accurate information
• Work quickly and efficiently on computers and with various software programs
• Maintain knowledge of hotel policies including room rates, discounts, pet policies and check in times
• Maintain knowledge of attractions policies and manage guest ticket orders as needed
• Collaborate with teammates to problem solve as situations arise
• Be able to speak and understand English fluently both over the phone and through emails.
• Participate in workplace safety training sessions
• Provide in person ticketing support at various venues as needed
• Have the opportunity to earn incentives throughout the summer based on weekly individual and department goals
• Interact and maintain positive relationships with guests, co-workers, and management consistent with TRMF values.
• Perform other related duties as required.

Supervisory Requirements

• May assist with supervision of Reservations Specialist as needed.

Job Requirements

Required Skills/Abilities

• Excellent communication skills and interpersonal skills.
• Ability to meet customers’ needs and provide necessary assistance.
• Ability to learn the procedures, rules, and regulations for the facility.
• Ability to master multiple job responsibilities required at the facility.
• Excellent time management skills.

Required Education and Experience

• High school diploma or equivalent required.
• Outdoor Recreation, Hospitality, Communications, Business Management Majors preferred
• Position can be used for college credit; paperwork must be provided to manager to fill out for credit needs

Work Environment

This position is in a professional office environment. Indoor settings will be in a controlled, temperate, ergonomically friendly environment equipped with sit-stand desks and adjustable computer monitors. This role occasionally requires the employee to work outside in all weather conditions including heat, cold, humidity, and wind. This position continuously works with others. 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

Ability to traverse the facility quickly. Ability to perform the physical duties of the job. Must be able to lift up to 25 pounds at a time frequently, 50 pounds at a time occasionally Must be able to work in a variety of weather conditions. 

While performing the duties of this job, the employee is regularly required to talk and listen. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.  

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Sunday through Saturday. This position regularly requires long hours and weekend work. 

AAP/EEO Statement

It is the policy of TRMF to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, TRMF will provide reasonable accommodation for qualified individuals with disabilities. 

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.  

Our Location:

TRMF is located in the heart of the Badlands: Medora, North Dakota.

It’s situated near the border separating North Dakota and Montana, along Interstate 94. Medora is the basecamp to Theodore Roosevelt National Park: 110 square miles of rugged beauty. You’re never more than a few minutes away from a night under the stars or a bike ride along the thrilling Maah Daah Hey Trail. In Medora, beauty and adventure abound.

Our central hub of operations, the Life Skills Center, is a state-of-the-art campus, purpose-built for the glory of work and the joy of living. It features a dining room, a fitness center, as well as spaces for music, studying, learning, prayer, reflection, and socializing—all designed with our employees in mind.

Why Apply?

You have a passion for exploring beautiful places and meeting people from around the world. 

Competitive wages with great opportunities for overtime work 

Affordable company provided housing on-site

Employee meals provided at low cost in employee dining room 

Explore Medora and its attractions free or at discounted costs. Including the Medora Musical, Bully Pulpit Golf Course, Trail Rides, Mini Golf, Retail Shops and more! 

Contact Us:

Learn more at www.medora.com/employment