Administrative Personal Assistant

International Mergers & Acquisitions firm seeking administrative/ personal assistant. We are looking for someone who has a proven track record of at least 2 years as a reception/admin. We need a receptionist/admin who can answer phone calls professionally while effectively handling duties of an administrative/ personal assistant for the office and the company’s CEO. The position will require excellent interpersonal skills, computer literate, strong internet research skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Sensitivity to confidential matters is required.

Admin/ Professional Assistant Responsibilities:

• Prior experience at a real estate or title office is preferred
• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Maintain team calendar
• Maintain contact lists and CRM
• Excellent customer service skills
• Produce and distribute correspondence memos, letters, faxes and forms
• Complete regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies online and over the phone
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors

Requirements

• Must have extreme attention to detail and a problem solver
• Must be organized and have a great memory
• Proven receptionist or administrative assistant experience with 3+ years at each job
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to adapt and multi-task and prioritize work
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Experience with MLS/Offer Closings
• Proficiency in MS Word, Excel & QuickBooks is a plus
• Writing and editing skills are a plus