You are viewing a preview of this job. Log in or register to view more details about this job.

Project/Department Assistant, Early Childhood

Oakland Schools
Email

Project/Department Assistant -

Early Childhood

 

IN THIS ROLE:

In this pivotal role, you will drive the success of organizational projects by ensuring they align with our objectives and standards. You’ll take the lead in planning and problem-solving, effectively communicating with both internal teams and external partners to foster collaboration. Your expertise in creating and maintaining standard operating procedures, timelines, and tracking systems will be essential in streamlining processes and enhancing efficiency. Bring your critical thinking skills to tackle challenges head-on while providing vital administrative support that keeps our initiatives on track. This is your opportunity to make a meaningful impact in early childhood education!

 

WHAT WE NEED:

  • Executes various accounting procedures including tracking unit expenditures, processing purchase orders, maintaining expense accounts, reconciling invoices, processing contractor invoices, transferring funds, developing/monitoring/updating budget(s), and support regarding Great Start Readiness Preschool (GSRP), Early On or Great Start Collaborative (GSC) grant set up.
  • Maintains and/or updates unit files, records, and/or databases including information which may be confidential in nature.
  • Assists in maintaining operating procedures and coordinating operations to fulfill grant requirements. 
  • Assists in the development of presentations and materials.
  • Manages maintaining communication within and between departments, with staff and the general public, answering questions and providing information and assistance regarding programs and services, in person and over the phone. 
  • Provides project management for projects, events and activities. Assumes responsibility for conceptualizing, managing, and executing events and activities.
  • Provides support for unit activities, meetings and events including scheduling, preparation of agendas, preparation/assembly of required materials, coordination of event logistics, and registration of participants. 
  • Participates in planning, decision-making and problem solving with Early Childhood unit members and stakeholders.
  • Prepares and coordinates contracts with independent contractors.
  • Copies/duplicates materials, prepares and transmits facsimiles, orders departmental supplies as needed.
  • Provides administrative support to Early Childhood unit staff.
  • Performs other duties as assigned.

 

WHAT YOU NEED:

  • High school diploma or GED
  • Two years of experience in an office or project management setting; Early Childhood ISD or local district experience preferred. 
  • Strong computer software skills including Google Applications and Microsoft Office Suite.

 

SALARY DETAILS:

$22.10 - $25.63 based on experience, with the potential of earning up to $27.59 Hourly / Non-Exempt Position / 12-month work year

 

WHY WORK FOR OS?

Oakland Schools offers a great benefits package for our employees! What we provide includes:

  • The opportunity to enroll in a pension plan to help ensure your financial security
  • Quality health insurance, dental, and vision plans 
  • Generous vacation and leave time so you can have a healthy work-life balance
  • OS-paid coverage for life insurance, short and long-term disability, and well-being benefits including access to an Employee Assistance Program for staff and dependents
  • The opportunity to buy optional health savings accounts (HSA), flexible spending accounts (FSA), pet insurance, legal insurance, college savings plans, and tax-sheltered annuity (TSA) plans
  • OS provides the ability to get involved within the organization and advance your skill set with education development
  • This position may be eligible to participate in the Flexible Work Program, which allows eligible employees to perform their job duties from a designated alternative location up to two days per week.

 

WHO WE ARE:

Oakland Schools (OS) is an intermediate school district (ISD) that is focused on providing educational and technology services to local school districts in a cost-effective manner so that they can provide students with a superior education. We also operate our Oakland Schools Technical Campuses (OSTC) and Virtual Learning Academy Consortium (VLAC). Through your work at OS, you will help students have the best learning experience possible! To learn more about us, visit https://www.oakland.k12.mi.us/about

 

HOW TO APPLY:

To apply, please use the Oakland County Human Resource Consortium (OHRC) website. You can find it by clicking here. You will need to make an account on the OHRC website to apply.

 

Oakland Schools is a member of the OHRC. Once you create your account, you will be able to apply for positions within our district as well as positions available through other member districts. All applications must be completed on the OHRC website. Please do not email or fax application materials to Oakland Schools. 

 

POSITION DEADLINE: Applications will be accepted until October 31, 2024, or until position is filled.

Interested candidates must be available to interview on November 1, 2024, and November 7, 2024.

 

For questions regarding this position, please contact recruiting@oakland.k12.mi.us

 

In accordance with state and federal law, Oakland Schools does not discriminate, nor permit discrimination, on the basis of race, color, national origin, ethnicity, religion, sex, pregnancy or parental status, gender identity, gender expression, sexual orientation, disability, age, height, weight, marital status, military service, veteran status, genetic information,  or any other legally protected status, in its educational programs and activities, employment, or enrollment. The District also provides equal access to the Boy Scouts and other designated youth groups. For questions or complaints regarding unlawful discrimination or harassment, employees should contact the Assistant Superintendent of Human Resources, Personnel Management and Labor Relations at (248) 209-2429 or HR@oakland.k12.mi.us. Students and others should contact the Civil Rights/Title IX Coordinator at (248) 209-2590 or Jacqueline.Zablocki@oakland.k12.mi.us.

 

This job posting is intended to describe the general nature and level of work being performed by a person assigned to this job. It is not to be construed as an exhaustive list of all job duties that may be performed by a person so classified. Incumbents may be asked to perform additional duties as required by his/her supervisor.