Senior Legal Assistant (District Attorney's Office Family Support)

Senior Legal Assistant (District Attorney's Office Family Support)

Job ID: 107665

Location: Oregon City, Oregon

Full/Part Time: Full Time

Regular/Temporary:Regular

CLACKAMAS COUNTY CORE VALUES

WE ENCOURAGE YOU TO PRINT OR SAVE THIS JOB ANNOUNCEMENT FOR YOUR REFERENCE.

IT WILL NOT BE ACCESSIBLE AFTER THE CLOSE DATE.

Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another:

• Service

• Professionalism

• Integrity

• Respect

• Individual accountability

• Trust

By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT.

https://www.clackamas.us/countyadmin/spirit

Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring.

We encourage applicants of diverse backgrounds and lived experience to apply.

CLOSE DATE

This Job Posting closes at 11:59 p.m. (Pacific Time) on Tuesday, October 29th, 2024.

Please Note: The application deadline may be extended to expand the pool of qualified candidates. Any recruitment timeline changes will be communicated to all who have initiated an application process or have submitted an application.

IMPORTANT: The computer skills testing (Legal Keyboarding, Legal Proofreading & Data Entry) for this recruitment process will be administered ONLINE. Applicants will be able to take the test at a location of their choice. Those applicants who are selected to move forward to the online test, will receive an email with detailed information and specific instructions on how to complete the testing process.

PAY AND BENEFITS

Annual Pay Range: $62,895.96 - $79,493.86

Hourly Pay Range: $30.238443 - $38.218203

Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position.

Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees.

We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle.

Employee benefits become effective the first of the month following an employee's date of hire.

Attractive benefits package and incentives for employees in regular status positions are detailed below.

Generous paid time off package, including:

• 12 hours of vacation accrued per month

• Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals in compliance with https://dochub.clackamas.us/documents/drupal/a51ff5d3-d243-49ba-aa11-15324f4c0bf8! This means you have access to vacation time at time of hire.

• 8 hours of sick accrued per month

• 10 paid holidays and 1 personal day per year

Other Benefits:

• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP):

• Employer paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.)

• OPSRP members get vested after five years of contributions or when they reach age 65

• A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage

• A Choice of Dental Plans

• Robust EAP and wellness programs, including gym discounts and wellness education classes

• Longevity pay

• Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan

• A variety of additional optional benefits (see links below for additional information)

This is a full time County position represented by the Employees' Association.

https://dochub.clackamas.us/documents/drupal/1e311321-f9ff-4daa-8753-bbdfb4e8d1b4

http://www.clackamas.us/des/benefits.html

JOB DETAILS AND QUALIFICATIONS

The Clackamas County District Attorney's Office is seeking a highly motivated and detail-oriented individual with exceptional organizational and interpersonal skills to join our team as a Senior Legal Assistant in the Family Support unit of our office. If selected for this important role, you will have the opportunity to help provide services that make a meaningful impact by helping children in our community access the support they need, ultimately enhancing their well-being.

This position will lead and mentor Legal Assistants in the unit, coordinating their training, daily work assignments and projects. If selected, you will collaborate closely with the Senior Deputy District Attorney assigned to the Family Support Unit, as well as with the DA Investigator and Child Support Enforcement Agents, to effectively execute and prioritize tasks and legal documents. Additional key responsibilities include overseeing both short- and long-term projects, recommending and implementing process improvements, and working with unit staff to ensure quality and consistency of work that meets all federal and state standards and deadlines.

As an employee of the Clackamas County District Attorney's office, which plays a role in providing justice and upholding the rule of law, you are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in your personal life that could reflect on the Department.

Required Minimum Qualifications/ Transferrable Skills:*

• A minimum of three (3) years of related experience, including experience in each of the following areas:

• A minimum of one (1) year of experience working in a child support enforcement setting

• A minimum of one (1) year of experience leading the work of assigned staff

• Working knowledge of and experience using Microsoft Word

Preferred Special Qualifications/ Transferrable Skills:*

• A minimum of one (1) year of experience working with Origin (the Oregon Child Support Software Program)

• A minimum of one (1) year of experience working with a Legal Case Management System, such as Prosecutor By Karpel (PbK) Case Management System

• A minimum of one (1) year of experience establishing priorities and managing workload with minimal supervision while adhering to strict and sometimes conflicting deadlines

• Experience supporting a large team

• Law Enforcement Data Systems (LEDS) Certification

• Experience using Oregon eCourt Case Information (OECI) and CLASSWeb systems

• Designation as a Notary Public

• Basic proficiency in Microsoft Excel

Pre-Employment Requirements:

• Must pass post-offer, pre-employment drug test. https://dochub.clackamas.us/documents/drupal/69fd8013-4594-4afd-bee9-f1e0aeab42ea

• Must pass a criminal history check which may include national or state fingerprint records check

*For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.

TYPICAL TASKS

Duties may include but are not limited to the following:

• Leads the work of assigned legal assistant staff; monitors work load and makes adjustments; coordinates with other legal assistant, seniors and supervisor to assess and manage workflow issues; provides direction and assistance to resolve difficult office, technical or procedural issues; prioritizes assignments; proofreads as needed court documents drafted by legal assistants; conducts and/or recommends trainings for staff; provides input to management regarding work performance; participates in hiring process.

• Evaluates and recommends improvements to operations, policies, procedures and methods; develops templates and materials for use by legal assistants; recommends and implements enhancements to applications and document templates to improve effectiveness and productivity; documents, maintains and explains instructions and procedures.

• Drafts and produces legal documents and correspondence from form templates including indictments and scheduling of subpoenas and reports for Grand Jury and preliminary hearings; tracks and adheres to established, expedient timeframes including preliminary proceedings timelines, speedy trials, In-Custody cases and domestic violence charges where defendant has been released; uses templates as baseline for drafting court documents that do not fall within the typical scope; drafts and prepares court motions and orders; formats information according to applicable court requirements and legal and office standards; proofreads and edits legal documents for spelling, grammar, and correctness of information; edits documents based on DDA requests; files original documents and/or pleadings with court; distributes materials pursuant to local, state and federal procedures.

• Maintains trial docket related to caseload; keeps a record of all cases set for trial; enters information on each case; maintains records of pleas, type of trial/hearing, case dismissal, charges and sentences. Coordinates with Child Support Agents staffing the Family Justice Center to address urgent or time sensitive legal needs.

• Provides support to attorneys on cases, including highly publicized cases, where evidence and discovery processes involve highly sensitive protected information; identifies cases with charges and/or evidence that require DDA review and approval prior to any discovery; drafts and files qualified protective orders; confirms all identified evidence has been received; directly requests or coordinates with digital evidence/discovery staff for outstanding items; prepares discovery packets which include all required law enforcement reports, spreadsheets, correspondence, other associated documents, and digital evidence of limited size; initiates discovery process for digital evidence that requires processing by evidence/discovery staff; as directed redacts police reports, and medical and financial records; provides packets and discs to defense attorneys and pro se defendants; ensures compliance with expected and legal timeframes and discovery requirements.

• Receives and independently responds to questions from witnesses, attorneys, outside agencies, litigants, and the public regarding procedures, case status, and trial dates related to caseload; provides information following department procedures and policies; coordinates with other agencies to retrieve or send prisoners who have out-of-county and/or out-of-state warrants; provides direction and guidance to legal assistants as needed in order to respond to questions or adhere to department procedures and policies.

• Coordinates work priorities with Child Support Enforcement Agents, Legal Office Supervisor, supervising Senior Deputy District Attorney, and DA Investigator to prioritize child support workload and tasks. With coordination from the Child Support Enforcement Agents, DA Investigator, and Deputy District Attorney(s), determines daily priorities for personal service, documents service, and coordinates with the DA Investigator and other Child Support Enforcement Agents to set priorities.

WORKING CONDITIONS

Duties involve exposure to cases where documents, evidence and/or case discussion may contain emotionally upsetting or disturbing information.

WORK SCHEDULE

This position works 40 hours during a standard workweek of Monday through Friday. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.

This position is designated as on-site/in-person. It is expected that the selected candidate will perform duties at the specified on-site work location.

EXPLORE CLACKAMAS COUNTY

Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.

http://www.clackamas.us/

http://www.clackamas.us/onboarding/

https://www.mthoodterritory.com/

ABOUT THE DEPARTMENT

The Clackamas County District Attorney's Office is required by state law to represent the state in felony prosecutions, misdemeanor prosecutions, grand jury proceedings, mental commitment hearings, child support actions, family abuse prevention hearings, and juvenile delinquency and dependency hearings.

http://www.clackamas.us/da/

Guiding Principles:

To honor diversity and to treat all persons with respect.

To involve victims and community partners in creating an effective and responsive department. To strive to be innovative leaders in the field of criminal justice.

To honor victim's rights and interests throughout all phases of the justice system; to invite victim's participation in determining how to meaningfully address harm.

To foster open communication and team work in a supportive work environment. To demonstrate ethical and honest behavior in all that we do.

APPLICATION PROCESS

Clackamas County only accepts online applications.

Help With Your Application:

https://dochub.clackamas.us/documents/drupal/6b3147a3-bf84-4f52-8238-64a37e936b4f

https://www.clackamas.us/jobs#helpwiththeapplication

If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or mailto:jobs@co.clackamas.or.us?subject=Application%20Materials%20Question. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).

HOW TO CLAIM VETERAN'S PREFERENCE

https://www.clackamas.us/des/jobs.html

https://dochub.clackamas.us/documents/drupal/a67ee11c-861c-4126-aa5a-4dec6174f6eb

VISA SPONSORSHIP

Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day.

EQUAL EMPLOYMENT OPPORTUNITY

Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.

RECRUITING QUESTIONS?

Lindsay Roberts, Recruiter

mailto:LRoberts2@clackamas.us

To apply, visit https://apptrkr.com/5728496

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