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Coordinator, Site Operations

Farm Sanctuary
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***Application Deadline: October 18th, 2024 12 p.m. EST  ***

Job Description

The Coordinator, Site Operations provides on-site administrative support services and project work for Watkins Glen, NY location for both the Site Operations and Development
Operations teams.

Site Operations:

  • ● Coordinate mail processing, sorting and distributing all incoming/outgoing mail and
    packages. Maintain shipping vendor relationships and financial reporting
    ● Perform routine logistical offsite tasks in Watkins Glen and surrounding area including
    banking, mail pickup and other offsite tasks
    ● Field all general inquiries to Farm Sanctuary's primary office, including incoming calls,
    voicemails, and emails, and assist office visitors.
    ● Support maintenance of building, vehicle and equipment tracking and documentation
    including Google Suite records and hard files
    ● Coordinate cleaning of shared/temporary housing units, which may include limited
    hands-on house cleaning tasks as well as external vendor service requests
    ● Support regular assessment and implementation of fire prevention, first aid and other
    safety programs
    ● Assist with planning and logistics for Site Operations Team lunches, meetings, staff
    training opportunities and on call schedule.
    ● Coordinate general office supply orders and inventory and maintain Site Operations’
    petty cash
    ● Support interdepartmental communication and collaboration, such as the
    communications, fundraising, environment and animal care teams, to ensure alignment
    and support for organizational goals
    Development Operations:
    ● Process incoming donation , including check deposits and accurate entry into CRM and
    financial services
    ● Update mailing list and support duplicate record resolution in CRM services
    ● Coordinate donor care volunteers
    ● Support regular assessment, updates and documentation of protocols, identifying
    improvements and efficiencies in processes

Preferred Qualifications:


  • ● Ideally 2 to 4 years of experience in an operations or administrative role or CRM donor
    database and administrative work
  • ● Effective verbal and written interpersonal communications skills
    ● Ability to display sensitivity, tact and responsiveness with constituents, staff,
    management, especially with confidential information
    ● Efficient organizational skills and attention to detail
    ● Ability to work in a dynamic environment, handling varied tasks simultaneously while
    meeting multiple and competing deadlines
    ● Adept technological skills including willingness to learn new platforms as needed;
    Intermediate proficiency with spreadsheet and document creation software required;
    database experience preferred
    ● Resourcefulness and effective problem solving skills
    ● Poise and fluent adaptability to unexpected situations and developments
    ● Ideally a valid driver’s license is preferred. Must meet insurability standards for company
    vehicle access.
    ● Familiarity with Farm Sanctuary programs preferred
    ● Willingness to commit to Farm Sanctuary’s values of compassion, understanding,
    integrity, transformation, and freedom.
    ● Open to learning about and putting into practice the ideals of equity and social justice,
    and the principles embedded in Farm Sanctuary’s mission

We embrace candidates from a range of backgrounds and experiences, regardless of whether
they satisfy all the specified requirements. We encourage you to apply, even if you have an
unconventional or non-traditional background

Physical Requirements:


  • ● Ability to lift up to 50 lbs occasionally; up to 25 lbs regularly
    ● Ability to perform prolonged periods of sitting in a stationary position when performing
    administrative tasks.
    ● Perform repeated motions involving the wrists, hands, and/or fingers for data entry, filing,
    and using office equipment (computers, phones, etc.).
    ● Ability to bend, lift, push, stoop, stretch, climb, and crawl as needed to perform various
    tasks around the facility.
    ● Must be able to communicate effectively in person, by telephone, video conferencing,
    and other electronic communication methods.
    ● Close visual acuity is required to perform activities such as reading reports, analyzing
    data, and viewing computer terminals.
    ● Must be able to ascend or descend ladders, stairs, and ramps to perform tasks such as
    accessing storage areas, equipment, or multi-level sites.
    ● Must be able to travel to banks, stores or other locations on behalf of the company by
    means of driving, rideshare, or other forms of transportation.

 

Job Specifications:

  • Terms of employment: Regular Full time, non exempt position
  • Reports to: Director, Site Operations

Direct reports: None

  • Location: Watkins Glen, NY
  • Pay: $20-$21.50
    • Farm Sanctuary adheres to a non-negotiation philosophy regarding compensation and benefits outside the posted pay in our commitment to equitable hiring practices.
  • Travel: Limited local travel
  • Benefits: Competitive benefits package, including 13 paid holidays; generous paid time off; health, dental, vision, and life insurance; 403(b) plan; flexible spending accounts; long-term disability insurance; free access to the CALM meditation app; and access to the Nivati wellness platform

Farm Sanctuary is committed to a diverse, equitable, and inclusive workplace where all employees are respected, valued, and feel a sense of belonging. We work hard to provide equal opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type. We take our duty seriously to protect employees with regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.


We believe that our prioritization of diversity, equity, and inclusion is a strength and essential to achieving our mission. A diverse workforce brings many perspectives, ideas, and
experiences, leading to more creative and effective solutions to our complex issues. By embracing diversity and creating an inclusive environment, we foster a culture of belonging where innovation and growth can thrive. We are dedicated to promoting diversity, equity, and inclusion in all aspects of our organization, including hiring and recruitment practices, employee development and training, and interactions with the communities we serve. We believe that diversity, equity, and inclusion are core components in fulfilling our mission of rescuing and protecting farmed animals from cruelty, and we are committed to creating a culture of respect, civility, and compassion for all.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required for this position. Duties, responsibilities and activities
may change or new ones may be assigned at any time with or without notice.

Any photos or videos taken in the scope of employment and/or related to Farm Sanctuary are considered work product and intellectual property of Farm Sanctuary.

 

Our Process:

  • Stage 1: 30-minute virtual interview with People and Culture Recruiter
  • Stage 2: Virtual Interview with Hiring Manager
  • Stage 4: On-Site Interview
  • Stage 4: Reference checks
  • Stage 5: Job offer