Grant Management Program Lead (AMP)

Grant Management Program Lead (AMP)

Oregon State University

Department: Univ Info & Tech Admin (JIS)

Appointment Type: Professional Faculty

Job Location: Corvallis

Recommended Full-Time Salary Range: $125,000 - $151,764

Job Summary:

The University Information and Technology, Administrative Modernization Program (AMP ) is seeking a Grant Management Program Lead. This is a full-time (1.00 FTE ),12-month, professional faculty position.

As a key driver of the Oregon State University (OSU ) digital and business transformation effort, the Grant Management Program Lead will assist in implementing a comprehensive pre-award and compliance electronic Research Administration (eRA) system needed to meet the challenge of significant and sustainable growth in OSU’s research activity. Additionally, the position will lead the post-award grant management program of projects for OSU’s Administrative Modernization Program (AMP ). Implementation of both eRA and AMP will involve re-engineering core business processes and integrating them into modern, cloud-based eRA and Enterprise Resource Planning (ERP ) technical solutions to enable better institutional agility and exceptional user-friendly design for the OSU community.

The Grant Management Program Lead will report to the AMP Executive Director and be dedicated and assigned to work that supports the Associate Vice President for Research Administration, Finance and Operations. This position will serve as a key member of the AMP team assigned to grant management and finance projects, as directed and prioritized by the AMP Steering Committee and governance structure.

This position will be responsible for:

• Post-award grant management projects.

• Re-engineering pre-award and compliance program management activities, outside the scope of AMP .

• Working to ensure seamless integration between the eRA and Workday grant management processes and systems.

• Improving the ability to track and report on OSU research activities and associated compliance obligations.

• Guiding and assisting project teams in applying the AMP guiding and design principles, as well as standard project management tools and approaches, to make informed decisions and move projects from initiation to completion.

• Transforming the life cycle grant management business functions and processes through close coordination and collaboration with community members, project teams, change management, business process improvement and implementation partners, and the AMP team.

• Advocating forthe ideal community member experience, user focused design, and championing efforts inside administrative domains to lower the cost and improve the efficiency of administrative processes.

The anticipated 2-3-year eRA and AMP initiative at OSU will transform and fully digitalize all administrative processes at the university.

AMP will transform OSU into a fully digital university, rebuilding its entire administrative technology environment to facilitate efficient and modern transactions among staff, students, and faculty. This effort will modernize the university’s Enterprise Resource Planning (ERP ) system (replacing Banner and additional applications), re-engineer core administrative HR, finance, planning and budgeting, post-award grant management, and student tools and processes, and deploy automated workflows in the cloud. This process will also include documenting and updating any new or existing policies associated with these processes. This light and lean cloud-based approach enables better institutional agility and adaptability, exceptionally user-friendly design for students, faculty, staff, and administration who interact with OSU . It also provides OSU the opportunity to lower the cost and time burden of administrative processes.

OSU’s approach will reimagine and redesign all HR, finance, research administration, and budget/planning processes with a human centric design framework based on full automation, alignment with industry best practices, and desired customer journeys. This approach will require significant organizational change management, community member engagement across and outside of the organization, and a strong commitment to equity, inclusivity, and accessibility to design solutions for a broad and diverse collection of customers and community members. We will not undertake this ambitious work alone – OSU will collaborate with industry partners specializing in higher education to deliver on our pioneering vision. We will document every step of our process to support and guide other Oregon institutions who may pursue similar transformative efforts. OSU University Information and Technology (UIT ) has a deep commitment to and belief in the strength and value of diversity, equity, and inclusion, and access (DEIA ) both throughout our team and as an intentional and active practice to advance the vision, mission and strategic efforts of the entire university. As a member of the UIT community, the person in this position is expected to foster and promote the values of diversity, equity, and inclusion and demonstrate a commitment to inclusive excellence in their work.

Please note all UIT team members are expected to meet the following commitments:

• UIT commits to deliver data as a strategic working asset and to enable data informed decision making across OSU . UIT leaders and staff lead by example and use data to inform decision making at all levels in the organization. Persons in technology roles are also expected to design systems with data portability in mind and work within enterprise architecture and privacy guidelines.

• Proactively securing and protecting OSU’s digital assets and information systems are crucial to our missions of teaching and learning, research, and extension and engagement. All OSU IT professionals are directly responsible for providing high quality and secure IT systems and services. Persons in technology roles are expected to be responsive to security related actions and requirements and to collaborate to find secure ways to support the OSU community.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

• Top 1.4% university in the world

• More research funding than all public universities in Oregon combined

• 1 of 3 land, sea, space and sun grant universities in the U.S.

• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

• 7 https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources that offer education, celebration and belonging for everyone

• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

• 35k+ students including more than 2.3k international students and 10k students of color

• 217k+ alumni worldwide

• For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a https://hr.oregonstate.edu/benefits/prospective-employee with benefits eligible positions that is designed to meet the needs of employees and their families including:

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

• Free confidential mental health and emotional support services, and counseling resources.

• Retirement savings paid by the university.

• A generous paid leave package, including holidays, vacation and sick leave.

• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

Future and current OSU employees can use the https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator to learn more about the full value of the benefits provided at OSU .

Key Responsibilities

Program Management and Oversight (70%)

Business Systems and Data Architecture (15%)

Community Member Outreach and Engagement (15%)

What You Will Need

• Bachelor’s degree or an equivalent amount of training and applied experience.

• Experience in project management.

• Demonstrated experience implementing system wide solution.

• Ability to work effectively with software vendors, sponsoring agencies, faculty, staff and students from diverse backgrounds while maintaining the highest ethical standards.

• Proven analytical ability, problem-solving, ability to explain information accurately and resolve complex issues with sound judgment.

• Ability to encounter and handle highly confidential business with discretion and sensitivity.

• A broad view of higher education business and appreciation for the mission, values, strategies, processes, technologies, and governance.

• Demonstrated experience in facilitating change with an inclusive, equitable, and accessible approach, including collaboration with senior-level community members.

• Ability to influence others towards a common objective or goal.

• Exceptional communication skills and the ability to communicate appropriately at all levels of the organization; this includes written and verbal communications as well as visualizations.

• Demonstrated commitment to diversity, equity, and inclusion.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

What We Would Like You to Have

• The educational equivalent of a master’s degree from an accredited institution of higher education.

• Experience with a grant management software system.

• Experience leading sponsored program activities, including proposal submission, award negotiation of contracts, grants, cooperative agreements, and incoming and outgoing subawards at a major research university.

• Experience implementing an eRA, ERP or large enterprise system for life cycle grants management.

Working Conditions / Work Schedule

This position will be located on the Corvallis campus and be predominantly in-person to meet the needs of our project and program team(s). Hybrid working arrangements may be discussed with the supervisor where appropriate. Work may be performed during standard working hours, M-F, but may occasionally require work on evenings or weekends.

Special Instructions to Applicants

To ensure full consideration, applications must be received by 10/02/2024. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.

When applying you will be required to attach the following electronic documents:

1) A resume/CV; and

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

For additional information please contact: Amanda Bauer at amanda.bauer@oregonstate.edu or 541-737-8166

Starting salary within the salary range will be commensurate with skills, education, and experience. 

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our https://hr.oregonstate.edu/careers/background-checks website including the https://hr.oregonstate.edu/careers/candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.

To apply, please visit: https://apptrkr.com/5649512

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