Human Resources Specialist (Leave and Accommodations Team)

Human Resources Specialist (Leave and Accommodations Team)

Job ID: 107630

Location: Oregon City, Oregon

Full/Part Time: Full Time

Regular/Temporary:Regular

CLACKAMAS COUNTY CORE VALUES

WE ENCOURAGE YOU TO PRINT OR SAVE THIS JOB ANNOUNCEMENT FOR YOUR REFERENCE.

IT WILL NOT BE ACCESSIBLE AFTER THE CLOSE DATE.

Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another:

• Service
• Professionalism
• Integrity
• Respect
• Individual accountability
• Trust

By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT.

https://www.clackamas.us/countyadmin/spirit

Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring.
We encourage applicants of diverse backgrounds and lived experience to apply.

CLOSE DATE

This Job Posting closes at 11:59 p.m. (Pacific Time) on Wednesday, September 25, 2024.

Please Note: The application deadline may be extended to expand the pool of qualified candidates. Any recruitment timeline changes will be communicated to all who have initiated an application process or have submitted an application.

PAY AND BENEFITS

Annual Pay Range: $66,242.70 - $89,428.13

Hourly Pay Range: $31.847450 - $42.994294

Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position.

Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees.

We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle.

Employee benefits become effective the first of the month following an employee's date of hire.

Attractive benefits package and incentives for employees in regular status positions are detailed below.

Generous paid time off package, including:

• 16 hours of vacation accrual per month

• Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals in compliance with http://dochub.clackamas.us/documents/drupal/a51ff5d3-d243-49ba-aa11-15324f4c0bf8! This means you have access to vacation time at time of hire.

• 8 hours of sick accrual per month
• 10 paid holidays and 1 personal day per year

Other Benefits:

• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP):

• Employer-paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.)
• OPSRP members get vested after five years of contributions or when they reach age 65

• A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage
• A Choice of Dental Plans
• Robust EAP and wellness programs, including gym discounts and wellness education classes
• Longevity pay
• Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan
• A variety of additional optional benefits (see links below for additional information)

This is a full time non-represented group 2 County position

https://dochub.clackamas.us/documents/drupal/89bed039-1cd2-4362-87d1-58972a37473b

http://www.clackamas.us/des/benefits.html

JOB DETAILS AND QUALIFICATIONS

Clackamas County Department of Human Resources (HR) is seeking an organized, detail-oriented and motivated Human Resources Specialist to join the Leave and Accommodations team!

Reporting to the Leave and Accommodations Supervisor, the HR Specialist will provide support in leave administration by helping employees navigate through the leave process, code timesheets for employees on leave, and respond to data requests related to leave administration. The HR Specialist will work independently to solve problems and use resources available to navigate situations as they arise while continuing to provide outstanding customer service to employees as they reach out to the Leave and Accommodations team for support.

With around 2,400 employees, 4 unions, and 8 collective bargaining agreements, Clackamas County has a complex workforce. On average, the Leave and Accommodations team has around 45 active accommodation cases at a given time and over 175+ active Family Medical Leave Act (FMLA), Oregon Family Leave Act (OFLA), and Paid Family and Medical Leave (PFML) cases. Clackamas County uses a third-party leave of absence and disability insurance administrator to manage PFML, FMLA, OFLA, disability claims, military leave, and educational/extended union leaves.

The Leave and Accommodations team is part of the Benefits and Wellness Division in the Department of Human Resources. The purpose of the Benefits and Wellness line of business is to provide comprehensive benefits, disability management, planning, education, and consultation services to county departments and employees so they can create a workplace culture committed to practices that sustain a healthy and productive workforce and preserve financial resources.

The Ideal Candidate

The most competitive candidates will possess an understanding and experience working with protected leaves such as the Family Medical Leave Act (FMLA), Oregon Family Leave Act (OFLA), and Paid Family and Medical Leave (PFML). The strongest candidates will have experience working with employees to help them navigate the protected leave process, along with having experience reviewing and updating employee timesheets. The ideal candidates will also possess the following attributes/characteristics:

• Ability to comprehend and apply leave policies in compliance with state and federal laws, while navigating and tracking changes to the law and internal policies.
• Ability to work independently.
• Ability to advise employees and supervisors on all matters related to leaves of absence and prescribe the correct leave policies that apply to a given circumstance.
• Excellent organizational, time management, and problem-solving skills.
• Excellent interpersonal skills, including strong oral and written communication skills.
• Ability to communicate detailed and complex information.
• Ability to cultivate relationships, rapport, credibility, and partnerships across all levels of the organization
• Ability to set priorities with a proper sense of urgency and importance.
• Ability to work effectively under pressure, managing competing priorities and stakeholders

Required Minimum Qualifications/ Transferrable Skills:*

• A minimum of three (3) years of related experience that would provide the required knowledge and skills to perform the responsibilities of this position.
• Experience working with protected leaves.
• Experience reviewing, coding, and auditing employee timesheets.
• Experience with a Human Resource Information System (HRIS) or other data base system.
• Working knowledge and experience using Microsoft Office Suite (Outlook, Word, and Excel).

Preferred Special Qualifications/ Transferrable Skills:*

• Experience using and working with The Standard to administer protected leaves.
• Experience working in a union environment.
• Experience working the public sector.
• Working knowledge and experience with PeopleSoft HRIS
• Experience working with Workforce Software (Time and Attendance System)
• Human Resources Professional Certification (SHRM-CP, SHRM-SCP, PHR, SPHR, etc.) or other accredited HR certification

*For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.

TYPICAL TASKS

Typical tasks include but are not limited to:

Coding timesheets for employees on leave in accordance with federal/state regulations, County policies, collective bargaining agreements and existing payroll practices.

Advising employees on how to navigate through the leave process and working with the leave administration vendor.

Resolving issues with vendor administering leaves.

Completing information requests from the insurance provider including but not limited to employee's hours worked, date of hire, wages, available accruals, and disability plan enrollment.

Managing and distributing incoming calls and emails related to leave administration.

Providing administrative assistance to the Leave and Accommodations Analysts and Leave and Accommodations Supervisor.

Participating in the collective bargaining process by identifying and researching significant or controversial issues, preparing exhibits for fact-finding and interest arbitration hearings, and drafting and recommending contract language.

REQUIRED KNOWLEDGE AND SKILLS

Please review the classification specification which includes the required knowledge and skills for this position by click on the following link:

The Ideal Candidate

The most competitive candidates will possess an understanding and experience working with protected leaves such as the Family Medical Leave Act (FMLA), Oregon Family Leave Act (OFLA), and Paid Family and Medical Leave (PFML). The strongest candidates will have experience working with employees to help them navigate the protected leave process, along with having experience reviewing and updating employee timesheets. The ideal candidates will also possess the following attributes/characteristics:

• Ability to comprehend and apply leave policies in compliance with state and federal laws, while navigating and tracking changes to the law and internal policies.
• Ability to work independently.
• Ability to advise employees and supervisors on all matters related to leaves of absence and prescribe the correct leave policies that apply to a given circumstance.
• Excellent organizational, time management, and problem-solving skills.
• Excellent interpersonal skills, including strong oral and written communication skills.
• Ability to communicate detailed and complex information.
• Ability to cultivate relationships, rapport, credibility, and partnerships across all levels of the organization
• Ability to set priorities with a proper sense of urgency and importance.
• Ability to work effectively under pressure, managing competing priorities and stakeholders

Required Minimum Qualifications/ Transferrable Skills:*

• A minimum of three (3) years of related experience that would provide the required knowledge and skills to perform the responsibilities of this position.
• Experience working with protected leaves.
• Experience reviewing, coding, and auditing employee timesheets.
• Experience with a Human Resource Information System (HRIS) or other data base system.
• Working knowledge and experience using Microsoft Office Suite (Outlook, Word, and Excel).

Preferred Special Qualifications/ Transferrable Skills:*

• Experience using and working with The Standard to administer protected leaves.
• Experience working in a union environment.
• Experience working the public sector.
• Working knowledge and experience with PeopleSoft HRIS
• Experience working with Workforce Software (Time and Attendance System)
• Human Resources Professional Certification (SHRM-CP, SHRM-SCP, PHR, SPHR, etc.) or other accredited HR certification

*For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.

TYPICAL TASKS

Typical tasks include but are not limited to:

Coding timesheets for employees on leave in accordance with federal/state regulations, County policies, collective bargaining agreements and existing payroll practices.

Advising employees on how to navigate through the leave process and working with the leave administration vendor.

Resolving issues with vendor administering leaves.

Completing information requests from the insurance provider including but not limited to employee's hours worked, date of hire, wages, available accruals, and disability plan enrollment.

Managing and distributing incoming calls and emails related to leave administration.

Providing administrative assistance to the Leave and Accommodations Analysts and Leave and Accommodations Supervisor.

Participating in the collective bargaining process by identifying and researching significant or controversial issues, preparing exhibits for fact-finding and interest arbitration hearings, and drafting and recommending contract language.

REQUIRED KNOWLEDGE AND SKILLS

Please review the classification specification which includes the required knowledge and skills for this position by click on the following link:

The Ideal Candidate

The most competitive candidates will possess an understanding and experience working with protected leaves such as the Family Medical Leave Act (FMLA), Oregon Family Leave Act (OFLA), and Paid Family and Medical Leave (PFML). The strongest candidates will have experience working with employees to help them navigate the protected leave process, along with having experience reviewing and updating employee timesheets. The ideal candidates will also possess the following attributes/characteristics:

• Ability to comprehend and apply leave policies in compliance with state and federal laws, while navigating and tracking changes to the law and internal policies.
• Ability to work independently.
• Ability to advise employees and supervisors on all matters related to leaves of absence and prescribe the correct leave policies that apply to a given circumstance.
• Excellent organizational, time management, and problem-solving skills.
• Excellent interpersonal skills, including strong oral and written communication skills.
• Ability to communicate detailed and complex information.
• Ability to cultivate relationships, rapport, credibility, and partnerships across all levels of the organization
• Ability to set priorities with a proper sense of urgency and importance.
• Ability to work effectively under pressure, managing competing priorities and stakeholders

Required Minimum Qualifications/ Transferrable Skills:*

• A minimum of three (3) years of related experience that would provide the required knowledge and skills to perform the responsibilities of this position.
• Experience working with protected leaves.
• Experience reviewing, coding, and auditing employee timesheets.
• Experience with a Human Resource Information System (HRIS) or other data base system.
• Working knowledge and experience using Microsoft Office Suite (Outlook, Word, and Excel).

Preferred Special Qualifications/ Transferrable Skills:*

• Experience using and working with The Standard to administer protected leaves.
• Experience working in a union environment.
• Experience working the public sector.
• Working knowledge and experience with PeopleSoft HRIS
• Experience working with Workforce Software (Time and Attendance System)
• Human Resources Professional Certification (SHRM-CP, SHRM-SCP, PHR, SPHR, etc.) or other accredited HR certification

*For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.

TYPICAL TASKS

Typical tasks include but are not limited to:

Coding timesheets for employees on leave in accordance with federal/state regulations, County policies, collective bargaining agreements and existing payroll practices.

Advising employees on how to navigate through the leave process and working with the leave administration vendor.

Resolving issues with vendor administering leaves.

Completing information requests from the insurance provider including but not limited to employee's hours worked, date of hire, wages, available accruals, and disability plan enrollment.

Managing and distributing incoming calls and emails related to leave administration.

Providing administrative assistance to the Leave and Accommodations Analysts and Leave and Accommodations Supervisor.

Participating in the collective bargaining process by identifying and researching significant or controversial issues, preparing exhibits for fact-finding and interest arbitration hearings, and drafting and recommending contract language.

REQUIRED KNOWLEDGE AND SKILLS

Please review the classification specification which includes the required knowledge and skills for this position by click on the following link:

The Ideal Candidate

The most competitive candidates will possess an understanding and experience working with protected leaves such as the Family Medical Leave Act (FMLA), Oregon Family Leave Act (OFLA), and Paid Family and Medical Leave (PFML). The strongest candidates will have experience working with employees to help them navigate the protected leave process, along with having experience reviewing and updating employee timesheets. The ideal candidates will also possess the following attributes/characteristics:

• Ability to comprehend and apply leave policies in compliance with state and federal laws, while navigating and tracking changes to the law and internal policies.
• Ability to work independently.
• Ability to advise employees and supervisors on all matters related to leaves of absence and prescribe the correct leave policies that apply to a given circumstance.
• Excellent organizational, time management, and problem-solving skills.
• Excellent interpersonal skills, including strong oral and written communication skills.
• Ability to communicate detailed and complex information.
• Ability to cultivate relationships, rapport, credibility, and partnerships across all levels of the organization
• Ability to set priorities with a proper sense of urgency and importance.
• Ability to work effectively under pressure, managing competing priorities and stakeholders

Required Minimum Qualifications/ Transferrable Skills:*

• A minimum of three (3) years of related experience that would provide the required knowledge and skills to perform the responsibilities of this position.
• Experience working with protected leaves.
• Experience reviewing, coding, and auditing employee timesheets.
• Experience with a Human Resource Information System (HRIS) or other data base system.
• Working knowledge and experience using Microsoft Office Suite (Outlook, Word, and Excel).

Preferred Special Qualifications/ Transferrable Skills:*

• Experience using and working with The Standard to administer protected leaves.
• Experience working in a union environment.
• Experience working the public sector.
• Working knowledge and experience with PeopleSoft HRIS
• Experience working with Workforce Software (Time and Attendance System)
• Human Resources Professional Certification (SHRM-CP, SHRM-SCP, PHR, SPHR, etc.) or other accredited HR certification

*For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.

TYPICAL TASKS

Typical tasks include but are not limited to:

Coding timesheets for employees on leave in accordance with federal/state regulations, County policies, collective bargaining agreements and existing payroll practices.

Advising employees on how to navigate through the leave process and working with the leave administration vendor.

Resolving issues with vendor administering leaves.

Completing information requests from the insurance provider including but not limited to employee's hours worked, date of hire, wages, available accruals, and disability plan enrollment.

Managing and distributing incoming calls and emails related to leave administration.

Providing administrative assistance to the Leave and Accommodations Analysts and Leave and Accommodations Supervisor.

Participating in the collective bargaining process by identifying and researching significant or controversial issues, preparing exhibits for fact-finding and interest arbitration hearings, and drafting and recommending contract language.

REQUIRED KNOWLEDGE AND SKILLS

Please review the classification specification which includes the required knowledge and skills for this position by click on the following link: https://public.powerdms.com/CCOR/documents/2576874

WORKING CONDITIONS

Incumbents frequently interact with employees and/or family members experiencing heightened emotional stress as a result of serious illness or injury.

WORK SCHEDULE

This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off!). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.

This position is eligible for hybrid on-site/telework subject to the https://dochub.clackamas.us/documents/drupal/9065b5fb-2237-47ce-9534-e7c8c40fc2bc and based on the Department's business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County.

While this position is eligible for hybrid work, the selected incumbent will be on-site for at least the first 90 days while in their training period.

EXPLORE CLACKAMAS COUNTY

Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.

http://www.clackamas.us/

http://www.clackamas.us/onboarding/

https://www.mthoodterritory.com/

ABOUT THE DEPARTMENT

As an internal service department, the Department of Human Resources (HR) provides consultative services and the infrastructure that sustains County department customers. HR acts as a strategic partner to provide comprehensive, timely and progressive employment practices and services to support the departments' missions, which are carried out by County employees.

The Department of HR consists of eight primary program areas - Office of the Director/Administrative Services, Workforce Data Management, Recruitment and Selection, Classification and Compensation, Benefits and Wellness, Workforce Development and Planning, Risk Management and Safety, Employee and Labor Relations.

The Mission of the Department of Human Resources (HR) is to provide employment services, benefits and wellness, risk management and workforce planning to County Departments and Agencies so they can have the resources they need to provide high quality services and achieve their strategic results.

http://www.clackamas.us/des/

APPLICATION PROCESS

Clackamas County only accepts online applications.

Important Information for Applicants

All applicants must submit a cover letter addressing how they meet the minimum qualifications and any of the preferred qualifications.

Help With Your Application:

https://dochub.clackamas.us/documents/drupal/6b3147a3-bf84-4f52-8238-64a37e936b4f

https://www.clackamas.us/jobs#helpwiththeapplication

If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or mailto:jobs@co.clackamas.or.us?subject=Application%20Materials%20Question. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).

HOW TO CLAIM VETERAN'S PREFERENCE

https://www.clackamas.us/des/jobs.html

https://dochub.clackamas.us/documents/drupal/a67ee11c-861c-4126-aa5a-4dec6174f6eb

VISA SPONSORSHIP

Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day.

EQUAL EMPLOYMENT OPPORTUNITY

Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.

RECRUITING QUESTIONS?

Jared Haddock, Recruiter
mailto:JHaddock@clackamas.us?subject=RECRUITMENT%20QUESTIONS%3F

To apply, visit https://apptrkr.com/5643284

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