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This recruitment will remain open until September 26, 2024. The agency reserves the right to make a hiring decision at any time after the initial screening date on September 9, 2024. It is in the applicant’s best interest to submit materials as soon as possible.
 
OIC CAREER OPPORTUNITY
 
The Office of the Insurance Commissioner's (OIC) public affairs unit is seeking a motivated and qualified individual to fill an Administrative Assistant 4 position. This position directly supports the Deputy Commissioner of Public Affairs in our Tumwater office. 
 
Are you an Administrative Guru? 
 
As the principal Assistant to the Deputy Insurance Commissioner in the Public Affairs Division, you'll be the mastermind behind managing intricate tasks that call for sharp judgment, mindful discretion, and stellar organizational flair. If you're a multitasking marvel who thrives on keeping things running smoothly while juggling priorities like a pro, this is your chance to shine! 

If you're interested in a dynamic career that protects consumers' interests and promotes a healthy business environment in this state, please apply and become part of our dynamic team.
 
This is a Washington General Service position. The monthly salary range for this position is $3,999 - $5,370
 
AGENCY PROFILE AND VALUES

The Office of the Insurance Commissioner (OIC) operates under the direction of the state's Insurance Commissioner, a statewide elected official. Our mission is to provide consumer protection and regulation of the state's insurance industry.
 
With a workforce of approximately 265 employees, we are one of the smaller state agencies in Washington state government and are fortunate to have a stable funding source that does not rely on the state's general fund.
 
Because we are a small agency, you will truly get a chance to understand the 'big picture' of what we do and why we do it. You will also have a chance to get to know your co-workers.
 
We value diversity in the workplace. We challenge our employees to continuously improve the way we do business and to meet and exceed the needs of our customers.
 
To learn more about this agency, we invite you to visit our website at http://www.insurance.wa.gov/ and listen to our employees talk about why they love working here. 
 
BENEFITS OF WORKING FOR OIC

Washington State offers one of the most competitive benefits packages in the nation. We offer a great selection of health and retirement plans, paid leave, and compensation benefits for you and your family.
 
Additional Benefits:
 

 

Duties

The duties of the position include, but are not limited to: 
 

  • Provides direct scheduling, conference room and administrative support for Public Affairs team.

 

  • Coordinates logistics of meetings with OIC staff, other agencies, media, stakeholders and state and national organizations as required

 

  • Assists Public Affairs staff with the preparation of press releases, talking points, budget requests, and other materials for executive, legislative and internal meetings, and presentations.
     
  • Monitors the Public Affairs phone line and media requests to ensure timely delivery for Public Affairs staff.
     
  • Tracks and identifies requests for speakers; coordinates logistics, helps prepare relevant staff, reviews talking points, and tracks deadlines for Deputy of Public Affairs to ensure timely completion.

 

  • Uses independent judgment and knowledge of program workload and deadlines to prioritize and triage requests for meetings, deliverables or information directed to Public Affairs staff.
     
  • Assists in the review of correspondence to ensure documents are edited for organization, terminology, clarity and/or proper grammar.

 

  • Proactively reviews operating procedures and problems; develops solutions and/or recommendations for process improvements and maintains an up-to-date manual of all work duties.

 

  • Arranges travel and training for Public Affairs Staff; maintains supporting documentation.

 

Required Education and Experience:
 
High school graduation or GED
 
AND
 
Four years (4) of progressively responsible experience in a professional office/clerical, secretarial or general administrative office environment supporting senior level and/or executive leadership.

*A bachelor’s degree with a focus in business administration, public administration or related field from an accredited institution whose accreditation is recognized by the U.S. Department of Education or the Council of Higher Education Accreditation for a foreign equivalent will substitute for up to 4 years of professional work experience.
 
AND
 

  • Intermediate skill level in Microsoft Office 365 applications including Word, Excel, PowerPoint, Outlook and One Drive


Preferred/Desired:
 

  • Experience providing administrative support to multiple mid-level or executive managers in a professional office environment.
  • Experience working within a communications/public relations setting, including Web properties and social media.
  • Advanced skills in Microsoft Office Suite.