Marketing Assistant

In the role of Marketing Assistant, we'll count on you to:

• Support management of workload demands of proposal managers and marketing coordinators
• Assist in research and prepare documentation to support proposal development (including quality management forms, resumes, projects, etc.)
• Assist with coordination efforts associated with meetings, events, and conference attendance
• Support development of engaging internal communications content (announcements, presentations, videos, webinars)
• Research and provide data management on various subject matters and information given
• Record important information accurately and concisely
• Completion of daily administrative and organizational tasks to ensure the functionality and coordination of the marketing department’s activities and campaigns
• Meet strict deadlines both internally and externally
• Interface with people both inside and outside the firm including clients and sub-consultants
• Assists in the maintenance of the business development database
• Provide data entry support for managing our client relationship management and financial systems to inform reporting metrics and dashboards
• Help maintain accurate project and resume data in business development systems
• Monitor client and industry websites for solicitation status
• Help deconstruct and file proposal and presentation material upon submittal
• Support the development and publication of engaging digital content that reflects HDR’s brand and elevates our thought leadership
• Assist with monthly reporting of campaigns and marketing volume
• Support implementation of social media campaigns
• Perform other duties as needed
   

Preferred Qualifications

• Excellent written and verbal communication skills
• Proficient in Creative Cloud applications, including InDesign
• A minimum of 2 years of relevant industry experience
• Proficient in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint
• Proficient in Adobe Creative Cloud applications/suite, including InDesign
• Demonstrated “self-starter” with a history of completing projects with limited oversight
• Ability and desire to travel and engage with others in person
• Familiarity with the AEC industry, plus if it is in Water
• Exceptional organizational skills along with strong data management
• Active listening with the ability to record important information accurately, create meeting agendas, clear action items, and timelines
• Excellent multi-tasking skills with high-level attention to detail
• Ability to work in a highly fast-paced environment
• Time management skills: ability to meet strict deadlines
• Excellent interpersonal and communication skills - positive outlook and attitude
• Effective decision-making skills
• Self-motivated and able to work independently as well as in large group settings
• Works cooperatively with diverse teams, regional, department, national, technical managers and project staff
• An attitude and commitment to being an active participant of our employee-owned culture is a must
• Enjoy working with different personality styles and management levels
• Familiarity with regional and local proposal submission requirements is preferred

Required Qualifications

• Proficient in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint