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Public Affairs Coordinator

Airswift
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Our major client is seeking a Public Affairs Coordinator to work within their facilities located in Houston, TX for a 12 months assignment.

Duties & Responsibilities
 

  • Performs administrative and non-administrative functions to support to the respective public affairs teams below. Supports and coordinates activities between Events & Branding areas. (~60%)
  • Assists with events and programs and builds relationships that foster a positive business environment and advance the Company’s ability to do business in the U.S. and with North American corporations.
  • Develops and maintains filing systems and advises on the development of company retention policies for assigned areas. Organizes data and records and assures accurate, timely retrieval. (~10%)
  • Assists with the planning, set up, and execution of public affairs events.
  • Opens, reads, sorts, and batches incoming mail and packages and acts upon or forwards as appropriate. Responds independently to internal and less complex external inquiries.
  • Assists with data input for our project tracker and internal requests.
  • Research various topics assigned by the project leader and develop biographies for event attendees. Assists with data entry for databases.
  • Performs other duties and participates in special projects as assigned.

Qualifications
 

  • Bachelor’s degree in business, Journalism, Communications, Fine arts, or other related fields. Other degrees may be considered.
  • Understanding of the energy industry a plus
  • Typically, at least three (3) years of job experience or internship.
  • Must be able to comprehend and communicate accurately, clearly, and concisely in English.
     

Ability to:
- show a track record of being able to effectively handle all administrative tasks in assigned area.
- independently research and respond to inquiries, including those escalated by less experienced, regarding issues and problems. Ensure timely follow-up and resolution.
- demonstrate effective oral and written communication skills with good vocabulary, good grammar, and the ability to independently compose all forms of written communication.
- effectively interact and communicate with team members as required.
- plan own work, handle many diverse tasks simultaneously and work effectively with interruptions and meet deadlines.
- demonstrate strong attention to detail and high-quality work.
- develop and maintain spreadsheets, modifying format to meet changing circumstances.
- show a track record of developing and executing more complex and or sensitive communication plans across an organization.
- effectively work with senior level managers to develop effective and appropriate messaging, presentations, etc.
- critically think through issues and opportunities and to evaluate and create effective messaging for management.
- quickly assess situations and recommend course of action.
- consistently demonstrate excellent writing across a variety of channels for different audiences.
- develop relationships across the organization to effectively represent and provide strategic messaging advice on multidisciplinary teams within the organization.
- evaluate speaking opportunities and facilitate the presentation development and approval process.