Administrative Assistant
Division: Special Education
Position Type:
10 Month
Work Hours: M-F 7:00 - 3:30
(Job Grade: 12)
Summary: Performs clerical duties to support department and/or administrators
Essential Duties and Responsibilities:
- Compose or transcribe from rough draft; correspondence, bulletins, reports, and other material
- Arrange and coordinate meetings
- Answer phones and greet visitors to department
- Monitor and track program budgets
- Order, stock and distribute supplies according to policies and procedures
- Sort Mail and process various mailings
- Attend and take minutes for meetings as requested
- Perform general bookkeeping duties (purchase orders, cash receipts, invoicing, etc.)
- Assist Executive Administrative Assistant as necessary
- Handle program specific duties
- Regular and consistent attendance
- Other duties as assigned
Must have knowledge of and comply with the policies and procedures contained in the Kalamazoo RESA handbook.
Education and/or Experience:
High school diploma or general education degree (GED). Associates Degree Preferred.
Proficiency in Excel and other Microsoft Office products
Other Skill & Abilities:
- Embraces and supports KRESA philosophies related to diversity, inclusiveness and anti-racism
- Ability to interact effectively with individuals from a wide range of cultures
- Ability to discuss cultural differences with colleagues and clients
- Ability to assess one's own strengths and limitations or challenges and integrate this understanding into interpersonal interactions.
- Ability to communicate effectively including listening
- Works in a team-oriented fashion
- Ability to efficiently use computer and applicable software
- Ability to problem solve
- Maintains confidentiality
- Adapts to frequent changes in the work environment
- Uses equipment and materials properly
- Practices safe work habits
Physical Demands:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is frequently required to reach with arms and hands, stand, walk and sit. The employee must frequently lift and/or move up to ten pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.
Work Environment:
The noise level in the work environment is usually quiet.
The employee shall remain free of any alcohol or nonprescribed controlled substance in the workplace throughout his/her employment in the district.
Apply online at www.kresa.org/jobs
Kalamazoo RESA is an Equal Opportunity Employer/Program.
Auxiliary aids and services are available upon request to individuals.
It is the policy of Kalamazoo Regional Educational Service Agency that no discriminating practices based on race, color, national origin, sex (including sexual orientation or sexual identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information or any other legally protected category be allowed during any program, activity, service or in employment. The following position at Kalamazoo RESA has been designated to handle inquiries regarding the nondiscrimination policy: Executive Director of Human Resources. Contact information: 269-250-9200, 1819 E. Milham Ave, Portage, MI 49002.