Accounts Payable Specialist

GENERAL PURPOSE: 

The Accounts Payable Specialist is responsible for the financial processing of transactions for the organization. 

ESSENTIAL JOB RESPONSIBILITIES:

To perform this job successfully, an individual must be able to perform each essential duty adequately.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
• Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Records entry of, verifies documentation for, and distributes petty cash.
• Calculates and reports sales tax based on paid invoices.
• Post commissions to appropriate accounts.
• Other job duties as assigned.

REQUIREMENTS: 

Knowledge, Skills, and Ability

• Must be reliable and extremely trustworthy. 
• Excellent verbal and written communication skills. 
• Proficient in Microsoft Office Suite, especially Microsoft Excel and related software as well as other accounting software programs. 
• Ability to operate related office equipment, such as computers, 10-key calculator, and copier.
• Ability to work independently and in a fast-paced environment.
• Ability to anticipate work needs and interact professionally with customers and coworkers. 
• Excellent organizational skills and attention to detail. 
• Ability to maintain confidentiality. 

Education or Experience 

• High school diploma or equivalent required; Associate’s or bachelor’s degree in accounting preferred. 
• At least two years of related experience preferred.

Working Environment/ Physical Activities

• General office work environment. 
• Requires regular use of arms, hands, and fingers. 
• Frequently required to sit for extended periods of time, reach with arm and hands, stand, walk, stoop, talk and hear. 
• Required to lift and/or move up to 10 pounds. 

HIPAA Compliance 

This position may have access to Protected Health Information (PHI) and Electronic Protected Health Information (ePHI).  An employee will be responsible for following the guidelines of the HIPAA Confidentiality Agreement.

Note:   This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with this job. The employee is expected to perform those duties listed as well as other related duties directed by management.