Executive Administrative Assistant

For more than 85 years, the Housing Authority of the City of Shreveport (HACS) has provided quality, affordable housing to families across our community. HACS manages more than 1,400 housing units and serves over 6,500 residents through its Housing Choice Voucher programs, while continuously investing in new developments.

Position Summary

The Executive Administrative Assistant provides high-level administrative support to members of the executive leadership team. This role manages executive calendars, prepares correspondence and reports, coordinates Board of Commissioners meetings, and serves as a professional point of contact for residents, partners, elected officials, and the public. The ideal candidate is highly organized, discreet, and comfortable working in a fast-paced public agency environment.

Essential Duties and Responsibilities

Executive support

Manage complex calendars, schedule meetings, and coordinate travel for the executive teamScreen calls, emails, and visitors, using sound judgment to prioritize and route inquiriesDraft, edit, and proofread correspondence, memos, reports, and presentationsTrack deadlines, action items, and follow-ups to keep executive priorities on scheduleOffice and records management

Maintain confidential files and executive records in accordance with HACS policies and public records requirementsProcess invoices, expense reports, purchase requests, and other administrative documentsAssist with public records requests, HUD-related documentation, and agency reports as directedCommunications and events

Serve as a professional liaison with residents, community partners, elected officials, HUD representatives, and the publicCoordinate agency events, community meetings, ribbon cuttings, and groundbreakingsSupport preparation of the annual report, presentations, and executive communicationsOther duties

Perform other related duties as assignedRequired Qualifications

Bachelor's degree from an accredited college or university in business administration, public administration, communications, or a related fieldAdvanced proficiency in Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, and TeamsExcellent written and verbal communication skills, with strong grammar, editing, and proofreading abilitiesDemonstrated ability to handle confidential and sensitive information with discretionValid Louisiana driver's license and reliable transportationAbility to pass a background check and drug screeningPreferred Qualifications

Experience in a public housing authority, local government, or nonprofit settingFamiliarity with HUD programs and regulationsTwo (2) or more years of administrative experienceKnowledge, Skills, and Abilities

Strong organizational and time management skills, with the ability to manage multiple priorities and deadlinesSound judgment and the ability to work independently with minimal supervisionProfessional, courteous demeanor when working with residents, staff, partners, and officialsAttention to detail and accuracy in documents, records, and dataAbility to build effective working relationships across all levels of the organization