Administrative & Operations Internship

Florida First Capital Finance Corporation Administrative & Operations Internship

Position Summary: Florida First Capital is seeking a dependable, professional and motivated intern to gain hands-on experience in a professional office environment while supporting day-to-day administrative and operational needs. This paid, part-time internship offers exposure to a variety of business functions and is particularly well suited for students interested in careers in business, finance, administration, law, government or related professional fields. The intern will work closely with the Executive Assistant to the President & CEO and will assist with office operations, administrative support, errands and deliveries, event preparation and other tasks that help keep the Tallahassee office running efficiently.

Schedule & Commitment 

• Paid hourly, part-time position ($15/hour) 

• 12–20 hours per week, performed in-office 

• Minimum shift of 4 hours per day 

• Office coverage is needed Monday through Friday between 8:00 a.m. and 5:00 p.m. 

• Florida First Capital anticipates maintaining a rotation of approximately 2–3 interns per calendar year, with interns coordinating schedules to provide consistent weekday coverage 

• The internship is intended to be a one-year commitment, with the possibility of continuing following a year-end evaluation 

• This is a 1099 independent contractor position and does not include employee benefits or insurance coverage.

An example schedule: 

Monday: 10:00 a.m.–5:00 p.m. 

Wednesday: 10:00 a.m.–4:00 p.m. 

Friday: 10:00 a.m.–4:00 p.m. 

Actual schedules may vary based on office needs and intern availability.

Responsibilities: 

The intern will assist with a combination of administrative, operational and office support responsibilities, including: Office & Administrative Support 

• Work in tandem with and provide support to the Executive Assistant to the President & CEO 

• Answer incoming calls and dispatch them to the correct extension 

• Welcome visitors to the office 

• Sign for FedEx, UPS and/or USPS deliveries 

• Assist with preparation, setup and breakdown for meetings, lunches and office events 

• Provide general administrative and operational assistance as needed Mail, Errands & Deliveries 

• Complete mid-morning and end-of-day post office runs 

• Deliver documents to municipal and government offices in downtown Tallahassee as needed 

• Provide occasional transportation support for the President & CEO to appointments within Tallahassee 

• Complete other local office errands as assigned Daily Office Operations 

• Pick up, set up and break down daily office lunch 

• Clean and reset the kitchenette at the end of the day, including cleaning the coffee maker, disposing of leftovers and taking out trash 

• Conduct a daily walk-through of the office grounds to pick up litter, remove loose weeds and reset outdoor trash receptacles 

• Assist with occasional light seasonal or quarterly upkeep, such as dusting outdoor rails or blowing leaves

Driving Requirements: 

Because local driving is a regular part of this position, candidates must: 

• Hold a valid driver's license 

• Have reliable access to a safe, clean, and presentable vehicle 

• Be comfortable driving regularly within the Tallahassee area 

• Be willing and able to complete mail runs, document deliveries, office errands and occasional transportation assignments

The Ideal Candidate: 

The right candidate is dependable, punctual, professional, organized and willing to take initiative. This position is best suited for someone who understands that supporting a professional office involves both administrative responsibilities and practical day-to-day tasks. We're looking for an intern who is comfortable shifting between responsibilities, whether that means assisting with an office event, making a courthouse or post office run, preparing the office for lunch or helping ensure the workplace is organized and presentable.

Qualifications: Candidates should: 

• Be able to commit to 12 –20, in-office hours per week 

• Be available for shifts of at least four hours 

• Demonstrate reliability, punctuality and good judgment 

• Communicate professionally with executives, staff and outside contacts 

• Be organized and able to follow through on assigned responsibilities independently 

• Be comfortable performing a combination of administrative, driving, errand and light office-maintenance duties 

• Have a valid driver's license and reliable transportation 

• Comfortable using GPS navigation systems 

• Experience with Microsoft Office Suite including Outlook, Excel and Teams 

• Be comfortable driving throughout Tallahassee as part of the position 

• Be willing to submit to a background check 

• Be able to make a one-year commitment to the internship Students pursuing studies in business, finance, administration, law, government, political science, public administration, or related fields are encouraged to apply. 

Florida First Capital is looking for someone who doesn't mind pitching in wherever needed and takes pride in being the person others can count on. For the right candidate, this internship provides an opportunity to develop professional experience, build relationships and gain an inside look at the day-to-day operations of a professional organization.