Accounting Specialist II

We are looking for an organized and detail-oriented Accounting Specialist  to support our Accounting department and help streamline our daily financial operations. You will join a supportive team that values open ideas and helps each other grow.

The Role

As our Accounting Specialist, you will handle the day-to-day administrative and transactional accounting tasks. You will ensure financial records are accurate, payments are processed on time, and reconciliations are completed seamlessly. This role is perfect for someone looking to sharpen their accounting skills in a fast-paced, supportive environment.

Your Responsibilities

• Process Accounts Payable: Review, verify, and enter vendor invoices into the accounting system
• Manage Accounts Receivable: Prepare client invoices, track collections, and follow up on outstanding balances
• Perform Reconciliations: Match bank statements, credit card transactions, and ledger balances monthly
• Support Data Entry: Maintain accurate financial records and update internal databases daily
• Assist with Month-End: Gather documentation and prepare schedules to support the month-end closing process
• Handle Administrative Tasks: File financial documents, answer accounting inquiries, and assist with audit preparation
• Deduction Analysis & Resolution: Research and validate customer chargebacks for legitimacy (e.g., pricing, shipping errors, compliance penalties)
• Dispute Management: Initiate disputes for invalid deductions through customer portals (e.g., Amazon, Walmart) and recover funds
• Documentation & Reporting: Maintain detailed logs of deductions, provide status updates to management, and assist in month-end close and aging analysis
• Collaboration: Coordinate with Logistics, Sales, and Credit teams to identify root causes of recurring chargebacks. Assist with bank reconciliations and general ledger entries

What You Bring

• Education: Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.
• Experience: 2+ years of experience in an office or accounting setting
• Tech Skills: Proficiency in Quickbooks Online (preferred), MS Excel (VLOOKUPs, Pivot Tables), MacOS operating system,  Google Docs, and exposure to accounting software (e.g., QuickBooks, Xero, NetSuite).
• Attention to Detail: High accuracy in data entry and a knack for spotting discrepancies.
• Communication: Must be fluent in English with strong verbal and written communication skills.
• Excellent organizational and time-management skills
• Ability to work independently and handle confidential information

Why Join Us?

• Compensation: competitive salary ranging from $55,000 to $65,000 plus bonuses
• Benefits: Comprehensive health and dental
• Retirement: 401(k) plan with company match
• Time Off: PTO, vacation and holidays
• Parking: included