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Human Resources Intern Public Health Management Corporation (PHMC)

Comprehensive exposure to Human Resources operations with focus areas: Recruitment • Human Resources Information Systems (HRIS) • Organizational Development and Learning (ODL)

Internship Summary:

The Human Resources Intern will gain practical experience supporting the people, systems and learning initiatives that help PHMC fulfill its public health mission. Working with members of the Human Resources team, the intern will contribute primarily to Recruitment activities, HRIS data and reporting, and Organizational Development and Learning initiatives. The internship is designed for a college student seeking broad exposure to human resources in a nonprofit organization. Through varied combinations of guided assignments (described as follows), observation and project work, the intern will learn how Human Resources supports PHMC’s diverse programs and workforce. Assignments will reflect organizational needs, the intern’s interests and academic goals, and the level of training and supervision provided.

Key Responsibilities:

Recruitment:

  • Assist with preparing, proofreading and posting job announcements using approved job descriptions and posting templates; help maintain accurate and current vacancy information.
  • Organize applicant information and update candidate tracking records to support timely follow-up and an effective candidate experience. 
  • Review resumes against established position requirements under the guidance of Recruitment staff; document findings for recruiter review
  • Research colleges, community organizations and other potential recruitment sources that may help PHMC reach candidates for a range of positions. 
  • Assist with recruitment reports, including applicant activity, candidate source information, interview progress and event outcomes; identify incomplete records for review.

Human Resources Information Systems (HRIS):

  • Review authorized records for missing information, duplicate entries or inconsistencies; flag discrepancies and assist with approved corrections. 
  • Help organize electronic HR records and supporting documents in accordance with established filing and access procedures. 
  • Assist with maintaining data dictionaries, process instructions, checklists and other documentation that supports consistent HRIS use. 
  • Support system improvement projects by documenting user questions, testing approved scenarios in an appropriate test environment and recording results for HRIS staff. 
  • Observe how HRIS information supports recruitment, onboarding, workforce reporting and other HR functions.

Organizational Development and Learning (ODL): 

  • Assist with coordinating employee learning opportunities, including scheduling, registration, participant communications, materials and attendance tracking. 
  • Support PHMC University (PHMC U), PHMC’s personalized learning portal, by helping organize course information, learning resources and approved learner communications.
  • Assist with tracking training participation and completion; prepare summaries for ODL staff to review and follow up on outstanding items. 
  • Research learning resources and development topics relevant to employees and managers; present findings and suggestions to the ODL team.

Cross-Functional HR Support:

  • Participate in team meetings and relevant learning opportunities to understand HR operations and coordination. 
  • Maintain organized work, communicate assignment status and raise questions or concerns promptly. 
  • Handle candidate and employee information with discretion; follow PHMC confidentiality, information security and records management procedures. 
  • Complete other related learning assignments under the direction of designated HR staff.

Qualifications:

  • Currently enrolled in a college or university program in human resources, business administration, organizational development, psychology, or a related field. 
  • Interest in human resources and in supporting the mission of a nonprofit public health organization. 
  • Strong written and verbal communication skills and the ability to interact respectfully with candidates, employees and team members and be committed to confidentiality. 
  • Attention to detail, sound organizational skills and the ability to manage multiple assignments with guidance. 
  • Working knowledge of Microsoft Word, Excel, PowerPoint and Outlook, or comparable productivity applications. Willingness to learn other systems as needed. 
  • Ability to follow instructions, ask thoughtful questions, accept feedback and work both collaboratively and independently on assigned tasks.

Learning Outcomes:

  • By the conclusion of the internship, the intern should be able to: •Demonstrate accurate data entry, basic data quality review and preparation of HR reports within assigned permissions.
  • Apply confidentiality, professional communication and responsible information handling practices to HR assignments. 
  • Explain how Human Resources supports PHMC’s workforce and public health mission. 
  • Likely how to complete and present a practical HR project, including its purpose, work completed, findings and recommendations.

Supervision and Internship Structure:

The intern will receive direction from a designated HR supervisor and work with other team specialists. Regular check-ins will support assignment planning, skill development and feedback. Systems access and responsibilities will be aligned with the intern’s training and approved role; hiring decisions, employee actions and final approval of systems changes remain with authorized PHMC staff.

The internship schedule will range from 15 to 20 hours per week. The internship will begin upon selection of a qualified candidate and conclude on April 30, 2027. The selected intern will be compensated at a rate of $17.00 per hour, with payments issued biweekly.