Executive Assistant

Executive Assistant

Location: Stony Brook, New York (Onsite)Employment Type: Full-Time

About the Role

This office needs someone who can keep things running. You'll be the direct point of contact between the owners and attorney offices, handling correspondence and making sure nothing falls through the cracks. The role sits at the center of daily operations — if you like having a real impact on how a workplace functions, this is it.

What You'll Do

- Manage all email correspondence with attorney offices, drafting and responding to communications professionally and accurately.- Coordinate scheduling for owners, including meetings, appointments, and deadlines.- Identify inefficiencies in office workflows and help implement improvements.- Support owners directly with day-to-day administrative needs.- Maintain organized records and filing systems.- Handle incoming calls and correspondence, routing appropriately.

What You'll Need

- Proven experience as an executive or administrative assistant, ideally in a legal or professional services setting.- Strong written communication skills — you'll be emailing attorneys regularly.- Solid organizational skills and the ability to manage competing priorities.- Comfortable working directly with business owners and operating with a high degree of autonomy.- Proficiency with standard office software (email, calendars, document management).

Nice to Have

- Familiarity with legal terminology or prior experience in a law-adjacent office.- Experience with office workflow tools or scheduling software.

To Apply

Submit your resume and a brief cover letter describing your relevant experience.