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Administrative Assistant

Baldwin Home Group
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Start as an Administrative Assistant. Grow into Director of Operations.

Baldwin Home Group is a listing-focused real estate team at Keller Williams First Coast Realty, serving Nassau, Duval, and Clay Counties in Northeast Florida. We're building towards our goal of 120 closings in 2027, and we're hiring the person who will grow into running our operations.

This is not a dead-end assistant role. You'll learn how a real estate business runs from the inside: systems, marketing, numbers and people. You'll follow a written career path with raises tied to milestones:
- Year 1-2: Administrative Assistant
- Year 2:-4 Operations Manager
- Year 4+: Director of Operations

What you'll do
- Manage the team owner's calendar and inbox and prepare listing appointment materials
- Launch new home listings: paperwork, MLS entry, photography, signs, showings and marketing
- Send weekly activity updates to our home sellers
- Build and manage our CRM (Follow up boss & KW Command), including contacts, templates and automated follow-up
- Track sales pipeline and KPI data for weekly business reporting
- Coordinate with our transaction coordinator, vendors, and team members

What we're looking for
- Bachelor's degree in Business Administration (BSBA or BBA), completed by December 2026
- Real estate experience strongly preferred: an internship or part-time work at a brokerage, title company, lender or property management company.
- Florida real estate license preferred. If you don't have one, we'll pay for your course and exam, and you'll earn it within your first year
- Organized, detail-driven and comfortable holding others to deadlines
- Quick to learn new software, and strong with spreadsheets
- Wants a long-term career in business operations

Pay and benefits
- $52,000 base salary
- Paid real estate licensing
- Milestone-based raises on a defined career path
- Hybrid schedule: 2-3 days a week in office
- Keller Williams training and coaching

To apply
Submit your resume and a short cover letter (under 250 words) answering: "Where do you want your career to be in five years, and why does the Director of Operations path fit?"

Baldwin Home Group is an equal opportunity employer.