Secretary I

Summary:

• The Secretary I will provide secretarial support services, such as gathering data, organizing, typing and controlling workflow, records keeping and general clerical assistance functions.

Essential Duties:

• Receive and review incoming mail and determine nature of material and procedural action required
• Process applications for Public Defender and/or requests form inmates at the jail for representation
• Greet visitors and callers; determine nature of business; explain information, approvals, processes and other procedural elements needed for action
• Schedule appointments and meetings for supervisor and other assigned staff on a daily basis; schedule conferences, coordinating participants' schedules; secure meeting room; notify all parties and make arrangements for any needed equipment or other support.
• May prepare summaries of background information for use in conferences.
• Type correspondence, memoranda, reports, opinions, petitions.
• Proofread such work and corrects typographical errors; may take stenographic or other notes of dictated correspondence, documents and other items
• Compose routine correspondence such as cover letters, approval/denial letters, etc.
• Establish and maintain office files for staff use; process paperwork and distribution to offices and individuals both within and outside of the County or the Court.
• Performs related work as required.

Supervisory Responsibilities:

• The Secretary I has supervisory responsibility for approximately 0 direct reports.

Qualifications:

• To perform this job successfully, the individual in this position must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the minimum knowledge, skills and ability required.

Education/Experience:

• Associate's degree (AA) or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience.