Meeting Planner
Why Join the HWP Group?
Health & Wellness Partners, LLC (HWP), is a medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care and transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. We bring clients, providers, and patients outstanding educational programming paired with innovative digital and interactive dissemination vehicles.
We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM+M Best Place to Work and an Inc. Best Workplace.
For more information, visit thehwpgroup.com.
What You Need to Know
We're looking for a Meeting Planner to join our Speaker Bureau Services team. This is a great fit for a recent grad who's organized, personable, and excited to learn the ins and outs of event and program management in the life sciences space. You'll manage and execute arrangements for assigned virtual and in-person speaker programs, in line with client and HWP requirements - building real project management and client-facing skills from day one.
What You’ll Do
- Serve as the liaison between the client sales representative, speakers, and vendors
- Research and recommend compliant meeting venues for in-person events
- Contact and secure identified speakers
- Coordinate all meeting logistics, including venue, audiovisual equipment, speaker travel, lodging, and ground transportation
- Generate and distribute program materials, including invitations and confirmations
- Maintain comprehensive program notes and complete all required data entry
- Reconcile actual costs against estimates and provide supporting documentation
- Understand and comply with service level agreements (SLAs)
What You’ll Have
- Recent college graduate (any major welcome)
- Internship experience is a plus, but not required
- Strong interpersonal skills and the ability to engage effectively with stakeholders at all levels
- Excellent organizational skills and a keen eye for detail
- Working knowledge of Zoom and Microsoft® Teams for virtual program setup and execution
- Familiarity with Veeva Events is a plus
What We Offer
- 100% employer-paid medical, dental, and vision insurance
- 401k plan employer matching
- Eligibility for profit sharing
- Generous PTO, including a week off in December for the holidays
- Paid volunteer time off
- Tuition reimbursement
- On-site gym and other employee wellness initiatives
- Casual work attire
- Comprehensive mental health services
- Leadership development training program and other career development programs
- Remote and hybrid work schedule options
- Salary range: $57,000 – $63,000 annually. Note: Actual salary will depend on background and experience.
M/F/D/V
Please note, we will only respond to candidates we deem qualified.