Staffing Coordinator

The Staffing Coordinator is responsible for supporting the recruitment, placement, and ongoing management of temporary and temporary to hire employees. This role serves as a critical link between clients, candidates, and internal teams, ensuring staffing needs are met efficiently while maintaining high levels of customer service. The ideal candidate is organized, detail-oriented, and thrives in a fast-paced environment.

Key Responsibilities Recruiting & Candidate Management

• Source, screen, and interview candidates for client job openings.
• Maintain a pipeline of qualified candidates for current and future staffing needs.
• Coordinate candidate onboarding, orientation, and employment documentation.
• Verify references, employment eligibility, and other pre-employment requirements.
• Communicate regularly with candidates regarding assignments, schedules, and employment opportunities.

Client Support & Staffing Operations

• Coordinate employee placements to meet client staffing requirements.
• Respond promptly to client requests and staffing needs.
• Monitor attendance, performance, and assignment completion.
• Assist with resolving employee and client concerns in a professional and timely manner.
• Ensure accurate scheduling and placement of employees.

Administrative Responsibilities

• Maintain accurate candidate and employee records in the applicant tracking system (ATS).
• Process onboarding paperwork and ensure compliance with company policies and employment regulations.
• Track staffing activity, placements, and recruiting metrics.
• Prepare reports and documentation as needed.
• Support payroll and timekeeping processes by collecting and verifying employee hours.

Relationship Management

• Build positive relationships with candidates, employees, and clients.
• Provide exceptional customer service throughout the recruitment and placement process.
• Conduct follow-up calls with employees and clients to ensure satisfaction.
• Promote employee retention through ongoing engagement and communication.

Qualifications

Associate's or Bachelor's degree preferred.

1–3 years of experience in customer service or administrative support.

• Strong organizational and multitasking skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office and applicant tracking systems.