Executive Assistant

Basic information

Job description

Executive Assistant to Creative Director

Chicago or Los Angeles | Beauty + Fashion Industry | High-Growth Opportunity

We are seeking a highly organized, resourceful, and strategically minded Executive Assistant to support a well-established Creative Director in the beauty and fashion space.  This role offers direct exposure to a world-renowned industry leader and executive team driving significant global expansion.

This role extends beyond traditional administrative support. The ideal candidate thrives in a fast-paced creative environment, is highly organized and flexible, operates comfortably across multiple responsibilities, exercises strong discretion and professionalism, and anticipates needs while delivering strategic, well-executed solutions.

Key Responsibilities

• Manage complex calendars and executive scheduling
• Coordinate domestic and international travel logistics
• Serve as a liaison with vendors, partners, and cross-functional teams
• Support development processes and related communication
• Coordinate and help produce photo shoots and creative productions 
• Assist with high-level planning, project execution, and follow-through 
• Support social media coordination and maintain organized digital asset systems
• Maintain documents, presentations and reports using Microsoft Office and Google Workspace
• Anticipate needs, proactively solve problems, and ensure the Creative Director’s priorities remain on track while supporting overall operations.
• Research and source specialty materials, vendors, and production resources, locally and internationally

Qualifications

• Experienced or interested in beauty, fashion, design, or creative industries
• Proficient in Microsoft Office, Google Workspace, Apple and social media platforms
• Highly organized, detail-oriented, and an effective communicator
• Ability to multi-task, prioritize and adapt in a fast-moving environment 
• Professional, discreet, and confident in executive settings
• Willingness to travel as needed

* The role will start on an hourly basis, with eligibility to convert to a salaried position after 90 days. Upon successful transition, compensation will be adjusted to reflect increased responsibility and performance.

Position details

Job title

Executive Assistant to Creative Director

Position type

Job

Work-Study program

No

Location requirements

Location type

Hybrid, Onsite

Onsite location

Chicago, Illinois, United States and/or Los Angeles, California