Human Resources Technician

Primary Purpose: 

Coordinates and supports the district's onboarding process by ensuring the timely completion of  employment documentation, conducting employment verification, maintaining accurate personnel  records, and providing exceptional customer service to applicants, new employees, and district staff  throughout the hiring process. 

Qualifications: 

Education/Certification: 

Must possess a high school diploma or hold a general education degree (GED) certificate. Two years human  resources experience or 24 semester hours of college credit preferred.  

Special Knowledge/Skills: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The  requirements listed below are representative of the knowledge, skill, and/or ability required. There may be  alternatives to the qualifications as the Board of Trustees may find appropriate. 

Major Responsibilities and Duties: 

Monitors and verifies completion of required onboarding documents within the district's applicant tracking  and onboarding systems. 

Reviews, prints, and prepares employment documents, including employment eligibility, tax, and other  required onboarding forms. 

Contacts newly hired employees to schedule in-person employment verification appointments and provides  guidance on completing required employment documentation. 

Conducts in-person employment verification appointments, validates required documentation, and  communicates essential onboarding information, including position assignment, compensation, work  location, fingerprint requirements, and next steps in the hiring process. 

Documents onboarding progress and pertinent employment information within the district's human  resources information systems and routes completed employee files for further processing.

Organizes, assembles, and maintains onboarding folders and employment documentation for scheduled  appointments. 

Processes and enters employee authentication and system access requests. 

Responds to telephone, email, and in-person inquiries and provides customer service regarding onboarding  procedures and employment requirements. 

Assists employees in resolving issues related to accessing, receiving, or completing required onboarding  documents and electronic forms. 

Guides personnel through state certification account setup and required fee payment processes. 

Scans, indexes, uploads, and maintains employee records within the district's electronic document  management system. 

Maintains tracking logs for new and returning employees, documenting completed requirements and  identifying outstanding onboarding items. 

Enters employee information into district systems to facilitate the creation and issuance of employee  identification badges and access credentials. 

Maintains documentation verifying completion of required onboarding items, including fee payments,  transcripts, and identity documentation. 

Communicates with employees regarding outstanding onboarding requirements and sends reminders for  missing documentation. 

Schedules virtual and in-person onboarding appointments, orientations, and informational meetings using  district-approved communication platforms. 

Maintains participant rosters for district onboarding and training programs. 

Coordinates communication with onboarding and training participants by confirming registration, providing  scheduling details, and distributing meeting location or virtual access information. 

Prepares participant folders, instructional materials, and supporting documentation for onboarding and  district training sessions. 

Performs other duties as assigned in support of Human Resources operations and employee onboarding. 

Supervisory Responsibilities: 

This job has no supervisory responsibilities. 

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Mental Demands/Physical Demands/Environmental Factors: 

Tools/Equipment Used: Ability to use peripheral devices, high level language programming concepts, data  management software, and application development tools.  

Posture/Physical Demands: Prolonged sitting; regular kneeling/squatting, bending/stooping,  pushing/pulling, twisting. The physical demands described here are representative of those that must be  met by an employee to successfully perform the essential functions of this job. While performing the duties  of this job, the employee is regularly required to sit and talk or hear, to use hands to finger, handle, or feel,  and to stand and walk. The employee is required to regularly lift and carry (less than 15 pounds). Specific  vision abilities required by this job include close vision, distance vision, and ability to adjust focus.  

Motion: Repetitive hand motion; frequent keyboarding and use of mouse; regular walking,  grasping/squeezing, wrist flexion/extension, reaching; may climb ladders. 

Lifting: Regular moderate lifting and carrying (up to 44 pounds); occasional heavy lifting and carrying (45  pounds and over). 

Environment: The work environment characteristics described here are representative of those an  employee encounters while performing the essential functions of this job. Occasional district-wide travel to  multiple campuses, as assigned. The noise level in the work environment is usually moderate.  

Mental Demands: Work with frequent interruptions; emotional control under stress. 

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all  responsibilities and duties that may be assigned or skills that may be required.