Substitute Clerical Personnel

Substitute Clerical Personnel 

Job Description

An ESS substitute clerical personnel provides administrative and other support to ensure the effective and efficient operation of the office or department and promotes a safe and orderly environment for students.

Substitute clerical personnel are also known as secretaries, clerks, administrative assistants, and receptionists.

Key Responsibilities
Perform usual office routines and practices including answering phones and intercom system, providing information and assistance for callers, taking and conveying messages, and distributing mail
Maintain calendar, appointment schedules, etc. for the school principal/administrator
Greet parents and visitors in a pleasant and professional manner, determine the nature of their
business, and direct them to the appropriate destination
Direct and assist students who come into the office
Assist in planning and scheduling school events and activities, and maintaining calendar of school open house, field trips, sporting events, assemblies, conferences, etc.
Maintain documents, files, and records for the purpose of providing up-to-date reference; ensure
absolute confidentiality of information, files, and records
Type, prepare, distribute, file, and/or mail records/reports, correspondence, flyers, newsletters,
and other related materials
Maintain inventories of supplies and materials for the purpose of ensuring items' availability
Communicate effectively with administration, faculty, staff, students, parents, visitors, and vendors
Demonstrate cooperation and flexibility in performing other related duties as assigned by school administration
Display ethical and professional behavior in working with students, parents, school personnel, and
outside agencies associated with the school
Protect confidentiality of records and information gained as part of exercising professional duties
and use discretion in sharing such information within legal confines
Perform any duties and responsibilities that are within the scope of employment, as assigned by
the administration or Principal, and not otherwise prohibited by law or regulation

Knowledge & Skills
Ability to follow oral and written directions
Establish effective working relationships with staff and students
Operate office equipment such as fax machines, copiers, and phone systems; and use computers for spreadsheet, word processing, database management, and other applications
Work with frequent interruptions
Maintain a high level of ethical behavior and confidentiality when dealing with student, staff and/or parent information

Special Requirements
Candidate must attend an orientation/training session and complete required district and state credentialing requirements (Background check, Fingerprinting)

Physical Requirements
Frequent sitting, walking, standing, stooping, and occasional lifting of equipment and/or materials; other physical activities may be required
Vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels
Visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities

Daily personal and close contact with children
Regular contact with other staff members and building administrator(s) is required on assigned days as a substitute

Advantages of Being ESS Substitute Clerical Personnel
Flexible Hours - Choose the days and locations where you want to substitute; work up to 5 days per week
Health Benefits - Receive a variety of insurance options including medical, dental, vision, life, disability, critical illness, and accident
Weekly Pay & 401(k) - Gain fast access to your hard-earned wages and take advantage of the retirement through our tax-advantaged 401(k) plan

Training - Participate in our interactive training course and accessible online modules ensure you are well-prepared

Employee Programs - Enjoy our monthly raffles, Employee of the Month program, referral program, and employee discount program

ESS is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability or veteran status.