Marketing & Communications Assistant

PRIMARY FUNCTION:

The Marketing & Communications Assistant supports the organization's marketing, communications, social media, donor management, and event activities. This position assists with promoting the Boys & Girls Clubs of Deep East Texas through digital and print communications while supporting fundraising, donor engagement, and community outreach efforts. This position is ideal for a college student seeking hands-on experience in marketing, communications, event planning, and nonprofit operations.

KEY ROLES (Essential Job Responsibilities):

Marketing & Communications

1. Create flyers, posters, invitations, and promotional materials using Canva and other design software.

2. Create, schedule, and manage social media content, including Facebook and other digital platforms.

3. Assist with creating videos, graphics, photography, and other digital marketing content.

4. Promote Club programs, special events, fundraising campaigns, and community activities.

5. Order and coordinate marketing and promotional materials as needed.

Donor & Database Support

6. Enter and update donor information in MyClubHub and other donor management systems.

7. Maintain accurate donor and contact records.

8. Assist with donor communications, acknowledgments, and stewardship efforts.

9. Ensure donor information is entered accurately and maintained in a timely manner.

Event Support

10. Assist with planning and organizing fundraising events and community activities.

11. Help with event setup, registration, guest check-in, and event breakdown.

12. Attend events to support staff, volunteers, and community partners.

13. Capture photos and videos for marketing and promotional purposes.

14. Assist with distributing promotional materials and engaging with attendees.

Administrative Support

15. Assist with board communications and meeting materials.

16. Organize marketing files, photographs, and digital assets.

17. Complete other marketing and administrative projects as assigned.

ADDITIONAL RESPONSIBILITIES:

· Assist with special events and fundraising activities.

· Maintain marketing inventory and promotional supplies.

· Support community outreach and partnership initiatives.

· Perform additional duties as assigned.

SKILLS/KNOWLEDGE REQUIRED:

To perform this position successfully, the individual should demonstrate the following:

▪ Strong written and verbal communication skills.

▪ Familiarity with Canva and social media platforms.

▪ Basic graphic design and content creation skills.

▪ Basic video editing and photography skills preferred.

▪ Strong organizational and time-management skills.

▪ Ability to work independently and collaboratively.

▪ Professionalism, dependability, and attention to detail.

▪ Ability to learn new software, including MyClubHub.

▪ Strong customer service and interpersonal skills.

▪ Ability to prioritize multiple projects and meet deadlines.

▪ Commitment to the mission and values of Boys & Girls Clubs of Deep East Texas.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE:

High School Diploma/GED or working on completion of school; or related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.

REASONING ABILITY:

Ability to apply common sense; understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

COMPUTER SKILLS:

· Canva

· Microsoft Office Suite

· Google Workspace

· Social media platforms

· MyClubHub (or willingness to learn)

· Basic video editing software preferred

· Teams

· Outlook

CERTIFICATES, LICENSES, REGISTRATIONS:

Current Driver’s License and BGCA.NET.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; to talk and hear. The employee is occasionally required to sit; reach with hands and arms; stoop, kneel, crouch or crawl; smell. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.

RELATIONSHIPS:

Internal: Maintain close working relationships with Club leadership, staff, board members, volunteers, and departments.

External: Build positive relationships with donors, sponsors, vendors, community partners, media representatives, and the general public.

DISCLAIMER:

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.