Advertising and Conventions Coordinator

W. W. Norton’s College Marketing & Advertising Department is seeking a highly organized and proactive Advertising and Conventions Coordinator to support a multi-faceted, collaborative team. This role plays an integral role in ensuring the smooth execution of advertising initiatives and academic conference planning, ranging from logistics and budgeting to asset coordination and vendor management.

The coordinator will help keep projects on track, ensure budgets are adhered to and all invoices are processed and accounted for, and maintain efficient workflows across the department. This position offers exposure to marketing, editorial, sales, finance, and external vendors and partners. The ideal candidate is detail-oriented, assertive, and thrives in a collaborative environment and excels in event planning and management.

This position reports directly to the Director of Marketing Research, Advertising, and Strategy and works closely with the Director of Finance and Analytics on conference planning, budgeting, and logistics.

Essential Job Responsibilities Include:

• Collaborate with the Director of Marketing Research, Advertising, and Strategy to create and manage the budget and job specific tracking for college and high school advertising
• Collaborate with the Director of Finance and Analytics to develop the annual schedule and budget of approximately 50-60 conferences for the college and high school department
• Arrange and plan approximately 20 conference affiliated receptions, author events, and focus groups
• Support all conference requests, logistics, and track exam copy requests
• Cultivate vendor relationships and manage mailing fulfillment of print quantities for the advertising department with the warehouse
• Manage the creation of marketing videos, from reviewing the submitted storyboards to communicating with the videographers to posting the final files
• Research vendors and advertising options for conferences and company promotional items that are efficient and cost effective
• Log, track, and classify invoices for college and high school conferences and advertising charges
• Manage the advertising department's Wrike workflow, ensuring optimal project management and collaboration among multiple stakeholders

Please note - this job description is not designed to cover all activities required of the employee.

Required Qualifications

• Bachelor’ Degree
• Employment eligibility to work with W.W. Norton & Company in the US is required.
• Must be able to work full business hours.
• Must be able to work from Norton’s New York City headquarters. This position is eligible for a hybrid work schedule of 3 days in the office and 2 days remote.
• Must be self-directed and independent.
• Must have good time management skills, be organized, and be capable of multi-tasking across departments, activities, and projects.
• Must be an effective communicator.
• Must be an expert multitasker, very detailed-oriented, able to manage multiple projects simultaneously.
• Must be detail-oriented, making sure that all aspects of their daily activities are handled with accuracy and minimal mistakes.
• Must enjoy and excel in a collaborative environment.

Compensation and Benefits*

Currently available benefits include:

• Annual compensation for this position is $48,000-52,000. All salaries and salary ranges posted by Norton may vary depending on experience, skills, location, and like considerations.
• Generous paid time off, paid holidays, and summer Friday afternoons beginning in July
• Generous health benefits, including PPO, EPO, and High Deductible (with HSA) medical insurance options, vision insurance, dental insurance, flexible spending accounts for healthcare, dependent care and commuter, gym membership reimbursement, and more. Coverage for spouses, domestic partners, and dependent children is available.
• Profit-Sharing and 401(k) benefit plan with discretionary contribution matching by employer
• Disability and life insurances
• FMLA, parental and other leave
• Employee Assistance Program (for mental health, financial planning, and other needs)
• Company-provided laptop
• Employee discounts on Norton books
• Limited matching of employee donations to select non-profit organizations

*All policies and benefits described are subject to change at any time.