Data Entry Clerk

Job Summary

The Data Entry Clerk supports the organization by accurately entering, updating, and maintaining donor, grant, scholarship, and financial records within internal databases and tracking systems. This role ensures data integrity across administrative processes related to community funding, scholarship programs, and donor contributions. The position requires attention to detail, strong organizational skills, and the ability to handle confidential information responsibly while supporting day to day nonprofit operations.

Job Responsibilities

• Enter and update donor, grant, scholarship, and program data into internal systems and spreadsheets
• Review source documents for accuracy, completeness, and consistency before data entry
• Maintain and organize digital and physical records related to community programs and funding activities
• Assist in preparing basic reports on donations, grants, and scholarship distributions
• Perform regular data quality checks to identify and correct errors or inconsistencies
• Support administrative staff with documentation processing and file management
• Respond to internal requests for data retrieval in a timely and accurate manner
• Ensure confidentiality and proper handling of sensitive organizational and donor information
   
• Qualifications 
  High school diploma or equivalent required
• Previous experience in data entry, administrative support, or clerical work preferred
• Strong attention to detail and accuracy in data handling
• Basic understanding of spreadsheet and database systems
• Ability to follow instructions and maintain organized records
• Good written and verbal communication skills
• Ability to work independently and manage time effectively
   

Skills

• Data entry accuracy
• Microsoft Excel or Google Sheets proficiency
• Record keeping and documentation management
• Basic database navigation