Receptionist/Administrative Assistant

A Receptionist/Administrative Assistant is responsible for providing professional front-office support and administrative assistance to ensure the efficient operation of the office. This role serves as the first point of contact for clients, visitors, and staff while handling a variety of clerical and organizational tasks.

Key Responsibilities

• Greet and assist clients, visitors, and vendors in a courteous and professional manner.
• Answer, screen, and direct incoming phone calls and emails.
• Schedule appointments, meetings, and maintain calendars.
• Perform data entry, filing, scanning, copying, and document preparation.
• Maintain organized electronic and paper filing systems.
• Process incoming and outgoing mail and deliveries.
• Order and monitor office supplies and equipment.
• Assist with preparing reports, correspondence, and presentations.
• Support office staff with administrative and customer service tasks.
• Maintain confidentiality of company and client information.

Required Skills

• Excellent verbal and written communication skills.
• Strong customer service and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and time management skills.
• Ability to multitask and prioritize responsibilities.
• Attention to detail and accuracy.
• Professional demeanor and positive attitude.

Qualifications

• High school diploma or equivalent required.
• Associate degree is a plus.
• Previous experience as a receptionist, administrative assistant, or in a customer service role preferred.
• Experience using office equipment, including multi-line phone systems, printers, scanners, and copiers.

This position is ideal for someone who is organized, dependable, and enjoys interacting with people while supporting daily office operations in a professional environment.