Staff Accountant, AP

Staff Accountant, AP (Hybrid - Princeton, NJ)

Princeton University Press (PUP), one of the top academic publishers, seeks an analytical, quantitatively oriented professional to join the Accounting and Finance team for a global organization of about 150 employees as a Staff Accountant focused on AP coordination. Reporting to the Team Lead, this role is responsible for the preparation, verification, account distribution and payment of invoices and employee expense reports. The successful incumbent must be process, deadline and detail driven, and be comfortable working in a mission driven environment while being self-motivated. Must also possess the ability to interact with a diversity of individuals, work independently, maintain confidentiality, and the desire to take on new challenges.

This is a full-time position based at PUP’s Princeton office, located on the University campus, with comprehensive and industry-leading benefits that include a focus on wellness. While a hybrid schedule can be supported, the role requires at least 3 days a week in the office. 

Core Responsibilities: 

• Processing invoices, distributing them for approval, and entering them in Microsoft Dynamics 365BC Accounts Payable System for both our US and UK offices.
• Process payment runs as necessary (typically twice a month).
• Set up wire transfers and ACH payments as needed.
• Scan and save all invoices and supporting documentation upon payment.
• Reconcile corporate card statements with expense reports and process relevant payments. 
• Ensure all invoices are paid by periodic checking of vendor statements.
• Deposits miscellaneous accounts receivable checks into bank account and prepare journal entries to post cash to correct account (JE 400).
• Contact vendors to resolve problems including researching returned payments for authors.
• Scan and distribute physical mail for the accounting team.
• Assists with account reconciliations and journal entries as needed.
• Assists with audit requests as needed.
• Where applicable, collaborates with Controller to identify areas to improve workflow processes, improve documentation, and implementation of improvements.
• Actively support an inclusive environment to foster a sense of belonging for colleagues.

Position Requirements

• A minimum of 2 years relevant experience demonstrating the application of transferrable knowledge, skills and abilities required. 
• Degree in Business Administration, Accounting, Finance or related from a four-year college or university. 
• A combination of equivalent education and work experience may be substituted for the above requirements.
• Ability to work in-person at least 3 days a week from the Princeton, NJ office. This is a primarily office-based position at PUP’s 41 William Street premises, with some opportunity for flexible working as needed. 
• Demonstrated analytical and technical aptitude.
• Proficiency in Microsoft applications, including competency with Excel.         
• Knowledge of Microsoft Dynamics 365BC is a plus.
• Capacity to work independently for long periods of time.
• Demonstrated accuracy, analytical & organizational skills, and attention to detail.
• Excellent written, verbal, communication and interpersonal skills and the ability to work with all levels of colleagues.
• Curiosity and capacity for creative problem solving in a learning environment.
• Ability to adapt to frequently changing technologies and procedures.  
• Ability to maintain, and operate from, a perspective that encompasses the entire mission of the Press. 
• Enthusiasm for collaboration, and commitment to PUP’s professional code of conduct, located at https://press.princeton.edu/about/mission-values. 
• This requisition is for a position in the U.S. Candidates must have current legal authorization to work immediately in the U.S. PUP will not attempt to obtain employment sponsorship for any applicants.

PUP is a strong advocate for greater diversity, equity, and inclusion in the university press community. Individuals who are members of groups underrepresented in academic publishing (which is, according to research by Lee & Low, historically a majority white, straight, cisgender, and nondisabled industry) are encouraged to apply. The Press provides a comprehensive and affordable benefits package and is located in a historic building on Princeton University’s campus that is walking distance from downtown Princeton with easy car access to Route 1 and walking distance from the Princeton train station.

Base Salary: $63,000/year plus extensive benefits package. Starting salary may be negotiable based on relevant skills and prior experience. 

Application Instructions: Interested candidates should send a cover letter* with salary requirements, and a résumé, to the direct apply URL listed below.

*Please include in your cover letter a description of what you are currently reading and what’s on your “to read” list. Note that the cover letter is valued and reviewed closely as a writing sample. 

Direct Apply URL for this position:

https://www.paycomonline.net/v4/ats/web.php/portal/974A67DA17E8D95AE1C19CF4D8426F23/jobs/476878

Due to application volume, only finalists will be contacted. For more information on Princeton University Press, visit http://press.princeton.edu/.