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Project Coordinator I/II

Q2BI
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Project Coordinator – Clinical Trial Dashboards

  • Employment Type: Full-Time 
  • Work Arrangement: Hybrid
  • Reports To: Product Manager 
  • Compensation: $60,000 – $70,000 
  • Start Date: As soon as possible

 

About the Role

We are seeking a Project Coordinator to support the development, maintenance, and ongoing enhancement of our clinical trial dashboard platform. This role sits at the intersection of clinical trial operations and technology, coordinating a portfolio of dashboard projects that surface key data cleaning metrics (KPIs/KRIs) and quality monitoring insights pulled from IRT, EDC, and CTMS systems.

This is a backfill position on a growing product team. The ideal candidate has hands-on clinical trial experience, is comfortable working across matrixed teams (Clinicians, Pharmacovigilance, Biometrics, and Clinical Operations), and can confidently read and interpret clinical trial protocols to inform day-to-day project decisions.

What You'll Do

  • Own the full project lifecycle for dashboard initiatives — from intake and planning through execution, UAT, go-live, and post-launch support
  • Manage a portfolio of clinical trial dashboard projects simultaneously, balancing build, maintenance, and occasional system development work
  • Run Agile ceremonies (standups, sprint planning, sprint reviews, retrospectives) to keep cross-functional, matrixed teams aligned and on schedule
  • Coordinate with stakeholders across Clinical Operations, Biometrics, Pharmacovigilance, and clinical end-users to keep projects moving — without owning direct requirements gathering
  • Track project timelines, updates, and deliverables to ensure on-time delivery and stakeholder satisfaction
  • Manage vendor relationships and coordination related to dashboard tools and data sources
  • Support change management efforts, including communication and coordination around system updates and rollouts to clinical end-users
  • Partner with (but not own) data governance and quality oversight functions to ensure dashboard data integrity
  • Use Microsoft Teams and SharePoint to manage project documentation, communication, and workflows
  • Apply working knowledge of clinical trial protocols to interpret study design and goals, and translate that understanding into project priorities

What We're Looking For

Experience

  • 2+ years of experience in Clinical Trials (CRO, sponsor, or clinical trial technology environment)
  • Experience coordinating projects across matrixed, cross-functional teams
  • Experience with Agile/Scrum ceremonies and project cadences

Domain Knowledge

  • Solid understanding of clinical trial workflows and terminology, with the ability to read and interpret clinical trial protocols
  • Working knowledge of relevant data and regulatory standards, including:
    • CDISC and CDASH
    • MedDRA and WHODrug
    • ICH-GCP (E6 R2/R3) — required
    • 21 CFR Part 11

Technical Skills

  • Basic programming literacy in R or Python — enough to speak credibly with engineers and data analysts
  • Proficiency with Microsoft Teams and SharePoint for project management tasks
  • Familiarity with clinical trial data source systems (IRT, EDC, CTMS) is a plus

Certifications

  • Required: ICH-GCP (E6 R2/R3) certification
  • Preferred:
    • PMI certification (e.g., PMP, CAPM)
    • Certified Clinical Data Manager (CCDM)
    • Familiarity with Risk-Based Monitoring (RBM) / Risk-Based Quality Management (RBQM) guidance under FDA/ICH E6(R2)

Soft Skills

  • Strong stakeholder communication skills, with the ability to work across clinical, technical, and operational teams
  • Change management skills — able to support smooth adoption of new tools and processes among clinical end-users
  • Highly organized, with strong attention to detail and timeline management

Success in This Role Looks Like

  • Consistently tracking project updates and maintaining accurate timelines
  • Keeping cross-functional, matrixed teams aligned and on schedule through effective Agile facilitation
  • High stakeholder satisfaction driven by reliable, on-time project delivery and clear communication

Additional Details

  • Location/Onsite Requirements: Must be onsite Tuesday–Thursday; onsite Monday–Friday during the probationary/training period
  • Vendor Management: This role includes vendor coordination responsibilities
  • Team Structure: Coordinates across matrixed teams; does not have direct reports
  • Data Governance: Data governance and quality oversight are managed by a separate function; this role partners with but does not own that work